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ADMINISTRATIVE ORDERS
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ADMINISTRATIVE ORDER NO. 385
ADMINISTRATIVE ORDER NO. 385 -
APPROVING THE FRAMEWORK FOR THE 1998 TRANSITION MANAGEMENT PLAN
WHEREAS, it is the declared policy of the
government to ensure a peaceful, orderly and smooth transfer of powers
to the next duly-elected President;
WHEREAS, the duly-elected President and his incoming Cabinet members
should be given full support and cooperation by the outgoing Cabinet to
allow for their smooth assumption into office; and
WHEREAS, there is a need to prepare a Transition Management Plan to
ensure a proper and orderly transition of government into the next
Administration.
NOW, THEREFORE, I, FIDEL V. RAMOS, by the power vested in me by Law and
the Constitution do hereby order:
Section 1. Approval of the Framework for the 1998
Transition Management Plan. — The Framework for the 1998 Transition
Management Plan, hereto, attached, is hereby approved.
Sec. 2. Immediate Implementation of the Plan. —
All Heads of Government Departments, Agencies, Bureaus, and
Instrumentalities including Government-Owned-and-Controlled
Corporations shall adopt and implement the Plan immediately.
Sec. 3. Funding. — Funding for the transition
plans and other transition activities shall be sourced from the
respective budget of the departments/agencies.
Sec. 4. Submission of Reports. — All
departments/agencies shall submit progress reports on the status of
their transition activities on a monthly basis.
Sec. 5. Effectivity. — This Administrative Order
shall take effect immediately. pr
DONE in the City of Manila,
this 17th of March, in the year of Our Lord, Nineteen Hundred and
Ninety-Eight.
PROPOSED FRAMEWORK FOR THE 1998 TRANSITION MANAGEMENT PLAN
I. RATIONALE AND OBJECTIVES
The preparation of a Transition Management Plan has to be undertaken
and implemented to ensure a proper and orderly transition of government
into the next Administration. The Plan has the following objectives:
1. Provide an overall framework to ensure an orderly
and smooth transfer of power to the next Administration;
2. Ensure continuous and improved service delivery at
the transition stage; and
3. Document the accomplishments and legacies of the
Ramos Administration.
II. STRATEGIES
1. The Transition Plan shall cover all government
departments, agencies, bureaus and instrumentalities including GOCCs.
2. The Transition Plan shall focus on all aspects of
governance namely, policies, programs, and administrative concerns
(e.g. organizational management, resource allocation and systems
review).
3. The transition process shall adopt a decentralized
process of implementation.
III. COMPONENTS
The Plan shall have three components, namely, setting up of transition
teams, preparation of transition documents, and preparations for
Presidential turnover.
1. Setting Up of Transition Teams
1.1 Departments/Agencies
a. All government departments, agencies, bureaus, and
instrumentalities including GOCCs shall establish their respective
transition committees. The transition committee shall be chaired by the
Secretary or Head of Agency and Vice-Chaired by a Senior Undersecretary
or Deputy Head of Agency.
b. The functions of transition committees are as
follows:
i. Formulate and implement a Transition Plan to
include:
• Preparations of Transition Reports;
• Establishment of systems and procedures for
transition to ensure continued operations;
• Facilitate and coordinate resolution of issues that
may arise in the preparation and implementation of activities related
to the transition;
• Oversee turnover activities;
• Conduct briefings for incoming officials; and
• Extend technical and administrative assistance to
the incoming Head of Office and his or her staff.
ii. Transition committees may organize other support
groups as may be deemed necessary.
iii. Transition committees shall be authorized to use
funds and resources for transition activities.
1.2 Office of the President
a. An OP Transition Committee shall be constituted to
be chaired by the Executive Secretary with Head, PMS as Vice-Chairman.
The OP Transition Committee shall have the following members:
i. Chief, Presidential Protocol Office;
ii. Director, OP Finance;
iii. Director, OP Personnel;
iv. PA for Palace Internal Household Affairs, and
v. Director, Malacañang Records Office
b. The OP Transition Committee shall oversee the
preparation and implementation of the transition plan and the necessary
transition reports and serve as official representatives of the Office
of the President to meetings which may be called by the Transition Team
of the President-elect. The Office of the Executive Secretary and PMS
shall jointly provide technical support to the Committee.
c. The OP Transition Committee may organize other
support groups as may be deemed necessary. Appropriate funding for
transition activities shall be supported by the Department of Budget
and Management.
2. Preparation of Transition Documents
The Transition Committees shall prepare the following:
2.1 Organizational and Administrative Transition
Reports which will provide the following:
a. Information on the organization;
b. Critical linkages;
c. On-going major programs/projects;
d. Areas for action of new head of office; and
e. Resources
2.2 Functional Transition Reports which will include
status of policies, programs/projects, accomplishments, issues and
critical pending matters.
3. Preparations for Presidential Turnover
3.1 The following documents shall be prepared for
turnover to the President-elect:
a. Legacy Documents
i. Organizational and Functional Transition Report
which includes information on the history, the mandate and functions,
structure, accomplishments, resources and critical pending matters in
the Office of the President.
ii. Technical Reports of the Ramos Administration
depicting the accomplishments of the Ramos Administration during his
six-year term.
iii. Philippine National Development Plan for the
21st Century (PNDP) which provides the vision and broad strategy that
shall guide the development process of the Philippines from 1999-2025.
iv. UP Public Lecture Series which provides the
lectures and accomplishment reports of the Ramos Cabinet and the report
of the President to the nation.
v. Pictorial History of the Ramos Administration
which features selected photographs of major events that took place
immediately prior to and during the Ramos Administration, and
government projects and beneficiaries.
vi. Videotape/CD-ROM Series which is composed of
several videotapes/CD-ROMs depicting a multimedia historical
documentary on Malacañang.
b. Organizational Management Documents
i. "Red Book" containing the data base of "political
appointments" which can be made by the new President to be prepared by
the OP Personnel Group, in coordination with the DBM.
ii. "Blue Book" containing a computerized database of
Career Executive Service Officers to be prepared by the Career
Executive Service Board.
iii. Documents on Governance Mechanisms including the
various mechanisms of governance adopted by the Ramos Administration
such as the following: Cabinet and Cabinet Cluster System, LEDAC, CORD
System, Office of the President Coordinating Center, immediate
Presidential Staffs, Presidential Visits and Regional Cabinet Meetings,
Summits/workshops, and doctrine of completed staff work (CSW).
3.2 Following are the proposed activities for
Presidential transition:
a. Formal Turnover of Documents and Reports including
the Office of the President Organization Transition Report, the
Philippine National Development Plan for the 21st Century, UP Public
Lecture Series, Videotape/CD-ROM Series, Red Book, Blue Book, and
Documents on Governance Mechanisms.
b. Cabinet Level Briefings. The Executive
Secretary/Presidential Management Staff may conduct briefings for new
Cabinet Members to familiarize them with the workings of the
bureaucracy, Congress and the media. These briefings may include the
CSC, COA, DBM, OPS and PLLO.
c. Presidential Inaugural Ceremonies. Culmination of
the transition where the outgoing President shall join the incoming
President, and both shall ride together en route to Rizal Park for the
inaugural ceremonies.
4. Timetable. Following is the proposed timetable of
activities for the transition:
Approval of Transition Management Plan 17 March
by the President
Creation of Department/Agency 18-20 March
Transition Team
Formulation/Preparation of Transition 21 March–14 May
Systems/Processes and Reports
Submission of printed reports of database for 15 May
"Red Book" and "Blue Book" to OP
Submission of Final Drafts of Organizational 15 May
Transition Reports and Functional Transition
Reports to OP
Briefings for Incoming Cabinet Members 15-20 June
By Outgoing Cabinet Members
Presidential Inaugural Ceremonies 30 June
Turnover Ceremonies/Installation of 30 June-3 July
Incoming Cabinet Members
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