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LETTER OF INSTRUCTIONS
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LETTER OF INSTRUCTIONS NO. 1017 -
CONDUCT OF STUDIES OF GOVERNMENT AGENCIES FOR THE IMPROVEMENT OF THEIR
MANAGEMENT REPORTING AND ACCOUNTING SYSTEMS, THE TCAA SYSTEM,
SIMPLIFICATION OF FORMS AND PROCESSING PROCEDURES, AND DEVELOPMENT OF A
PROGRAM FOR THE WITHDRAWAL OF PREAUDIT. |
The Minister of the Budget
The Chairman, Commission on Audit
The National Treasurer Other Officials Concerned
In order to improve the efficiency and increase the effectiveness of the national and local government agencies in the implementation and monitoring of their programs and projects, the following instructions are hereby issued for strict compliance by those concerned:
1.
Studies of selected government agencies shall be undertaken
covering the following areas:
a.
The Government Reporting System. — The study of this system shall
identify the date requirements of the Commission on Audit, the
Ministries of Finance and the Budget, the Bureau of the Treasury and
other government regulatory bodies and the internal agency
management and reconcile these requirements. The study shall also
establish the responsibility for the periodic review and improvement of
the system.
b. The
Accounting System. — The study of this system shall review and evaluate
the existing accounting system of selected agencies, with the objective
of reducing and simplifying both forms and procedures and strengthening
internal control. The study shall also clearly delineate the
responsibility for forms and procedures review.
c. The
Centralized Disbursement System Through the Treasury Checking Account
for Agencies (TCAA). — The study of this system shall cover the
latter's organizational, procedural, informational and control
aspects. It shall ascertain the extent to which the system's
anticipated benefits are currently being realized. The study shall make
recommendations towards the development of an acceptable and feasible
alternative to the present system.
d. Development
of a Program for the Withdrawal of Preaudit. — The study of this area
shall define COA's strategy for the gradual withdrawal of its preaudit
function. It shall develop a detailed action of program which sets
specific targets within well defined frames, and deals with the
reallocation of COA's resources.
a.
Formulate and set the policies and guidelines for the conduct of the
studies;
b. Establish
the coverage of and the timetable for the studies;
c. Resolve
problems encountered during the studies;
d. Approve the
implementation of recommendations made by the Study Team on the basis
of the studies;
e. Monitor the
progress of the studies.
a.
Develop a timetable for the conduct of the studies;
b. Undertake
the studies within the approved timetable and in accordance with the
policies and guidelines set by the Steering Committee;
c. Report to
the Steering Committee on the progress and problems encounters in the
studies;
d. Formulate
recommendations to be submitted to the Steering Committee.
5. The Minister of the Budget, in coordination with the COA Chairman, shall determine and authorize the expenditure of such funds as are required for the successful conduct and completion of the studies.
The Chairman of the Commission on Audit is hereby authorized to convene the Steering Committee to promulgate such rules and regulations necessary to effectively implement these instructions.
Done in the City of Manila, this 7th day of May, in the year of Our Lord, nineteen hundred and eighty.
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