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LETTER OF INSTRUCTIONS
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LETTER OF INSTRUCTIONS NO. 756 |
The Minister of Local Government and Community
Development
The Minister of National Economics and Dev. Authority
The Chief, Presidential Management Staff
The Chairman, Commission on Audit
The Provincial Government
And All Others Concerned
In view of the near completion of the construction of the main arteries of transportation, the major thrust of the infrastructure program of the government has now shifted to the construction of barangay roads and bridges.
In order therefore, to facilitate and expedite construction of barangay roads and bridges for the benefit and welfare of the farmers and people in the rural areas, the present GUIDELINES for the construction of barangay roads and bridges is hereby revised to include MONITORING AND SUPERVISING TEAMS to be composed as follows:
(a)
National Level —
Representative of the Presidential Mgt.
Staff — Chairman
Assistant Minister MLGCD — Member
Director, Bureau of Barangay Roads, MPH —
Member
(b) Regional
Level —
MPH
Regional Director — Chairman
NEDA
Regional Director — Member
MLGCD
Regional Director — Member
COA
Regional Director — Member
(c)
Provincial/District/City Levels —
Prov.
Governor/City Mayor or his Representative
who is a member of the
Sangguniang
Panlalawigan/Panlunsod —
Chairman
The
Highway District Engineer — Member
The
Highway Auditor
These teams and the members thereof shall perform the functions and duties enumerated in the approved REVISED GUIDELINES for the construction of barangay roads and bridges hereto attached.
DONE in the City of Manila, this 26th day of October, in the Year of Our Lord, Nineteen Hundred and Seventy-Eight.
Republic of the Philippines
Ministry of Public Highways
OFFICE OF THE MINISTER
M a n i l a
October 25, 1978
REVISED
GUIDELINES FOR THE CONSTRUCTION OF BARANGAY ROADS AND BRIDGES
I.
The present set-up or work flow on Barangay Roads will continue in
accordance with the guidelines implementing PD 702 as follows:
(a)
Barangay Captain identifies possible Barangay Roads projects. This is
done in coordination with the Highway District/City
Engineer.
(b) Barangay
Captain brings project identified to Barangay Council for a resolution.
(c) Barangay
Council approves project identified in Barangay Council Resolution.
(d) Barangay
Captain submits identified project to the ABC President of the
Panlungsod/Pambayang Katipunan ng mga Barangay.
(e) Municipal
ABC President prepares a list of proposals submitted in the order of
priorities. This is done in consultation with the city/municipal mayor,
CDO/MDO and District/City Eng'r.
(f) Municipal
ABC President forwards list of proposals to the President of the
Panlalawigang Katipunan ng mga Barangay.
(g) The
Municipal Selection Committee determines the top and secondary priority
projects.
(h) The
Provincial Selection Committee forwards list of projects to the
National Selection Committee.
(i) The
National Selection Committee reviews list of projects submitted and
selects and approves priority projects.
(j) After
projects has been finally selected and determined the District/City
Engineer, upon advise from the Minister of Public Highways, thru the
Director of the Bureau of Barangay Roads, shall prepare the
corresponding program of work and submit the same, together with its
cost estimates, to the Minister of Local Government and Community
Development thru the Minister of Public Highways.
(k) When the
funds are made available to the Ministry the corresponding checks are
prepared and released to the respective Municipal or City Treasurers
thru the Regional Directors and Highway District/City Engineers
concerned.
(l) The
Barangay Council in coordination with the Highway District
Engineer/City Engineer undertakes the work within the Barangay Area in
accordance with the Program of Work duly approved by the respective
Highway/City Engineer.
(m)
Disbursements are made by the Barangay Captain and approved by the
HDE/CE before payment by the Municipal Treasurer.
The
Selection Committees are:
1. Municipal
Selection Committee
a.
Municipal/City Mayor
b. City
Engineer
c. Mun.
Dev/City Dev. Officer
d. Municipal
ABC President
a.
Provincial Governor
b. Highway
District/City Engineer
c. Provincial
Development Officer
d. Provincial
ABC President
a.
Minister MPH
b. Minister
MLGCD
c. President,
Pambansang Katipunan ng
mga Barangay
(PKB)
d. NEDA
Minister sits with the Committee in
Consultative
Capacity.
1. An overall program is made corresponding to the total fund appropriated and made available for one Calendar year.
(a)
An initial sum equivalent to 25% of the overall program shall be
released for the 1st quarter to allow work to commence
immediately.
(b) An initial
sum equivalent to 25% of the overall program shall be released for the
1st quarter to allow work to commence immediately.
(c) After the
initial release of 25%, succeeding quarterly releases shall be made
available on a "replenishment" basis, the amount of which shall be
evaluated and determined by the monitoring and supervising teams
through the issuance of an accomplishment certificate.
2. The Accomplishment Certificate shall contain the following information:
(a)
Name, extent and location of project
(b) Cost and
quantities accomplished
(c) Quality of
Work and Time duration
(d) Amount
recommended for replenishment
(e) Other
pertinent data
(a)
National Level — shall meet at least once every quarter to assess and
evaluate the certificates of accomplishment issued by the Regional
teams and recommend to the President thru the Minister of Public
Highways the amount to be released for the succeeding quarter.
It
shall be composed of:
Representative of the
Presidential Management
Staff — Chairman
Assistant Minister MLGCD —
Member
Director Bureau of Barangay
Roads MPH — Member
(b)
Regional Level — shall meet at least once a month to undertake site
investigation/assessment and/or check and review the progress reports
as submitted by the Provincial teams:
It shall be composed of:
MPH Regional Director — Chairman
NEDA Regional Director — Member
MLGCD Regional Director — Member
COA Regional Director — Member
(c)
Provincial/District/City Level — shall meet as often as necessary to
supervise the project and appraise the progress for reporting to the
Regional Team. The Provincial/District/City Team may establish
priorities in accordance with the list submitted by the Selection
Committee. Furthermore, it may authorize/approve realignments or
changes or revisions provided it is within the same barangay, and that
the Regional Team shall be duly informed.
It shall be composed of:
Governor/City Mayor or his
Representative who is a
member of the Sangguniang
Panlalawigan/
Panlungsod — Chairman
The Highway District Engineers —
Member
Representative of the MLGCD —
Member
The Highway Auditor — Member
In the event that the programmed targets for the calendar year is not met, the uncompleted portion will spill through the next year's program. This of course will apply only to Provinces that fail to achieve their programmed targets.
5. Barangay Equipment — when used exclusively for Barangay Projects shall be free of rental. Its operational cost (fuel, oils, operator's wages, etc.) shall be on the direct account of the Project engaged. It will be the duty of the Highway District/City Engineer to schedule the use of the equipment for the different barangay projects in his area. In the management and control by the Highway District/City Engineer of the Barangay Equipment, he will be authorized to retain 5% of each project programmed to constitute a revolving fund for the replacement of tires, batteries, spare parts for repairs, servicing, etc. The amount to be retained shall be used exclusively for the purpose of maintaining the Barangay Equipment. Expenditures on this fund shall be approved by the HDE/CE and noted by the Chairman of the Provincial Team.
All expenditures on the funds retained shall be reported to the Regional Team which in turn forwards a consolidated report of expenditures to the National Team.
RATIONALE:
The theory of replenishing the initial allotment of funds, after having expended it for the purpose it is intended, will provide the necessary incentive on the part of the Barangays to perform efficiently and effectively. This is so, because they are assured of subsequent fund replenishments as soon as their projects have progressed satisfactorily. (In this event, it is absolutely necessary that the funds are released promptly whenever the certificate of accomplishment are submitted and verified to prove to the Barangays that the Central Office will also meet their part of the scheme.)
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