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LETTER OF INSTRUCTIONS
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LETTER OF INSTRUCTIONS NO. 767 -
DIRECTING THE IMPROVEMENT OF BUDGET EXECUTION AND CASH OPERATIONS IN
THE NATIONAL GOVERNMENT |
The Minister of Finance
The Acting Chairman, Commission on Audit
The National Treasurer
WHEREAS, the regionalization of National Government Offices is a basic principle of the New Society;
WHEREAS, experience has indicated the need for rationalizing fiscal procedure pertaining to budget and cash management in regional units of government agencies;
NOW, THEREFORE, I, FERDINAND E. MARCOS, President of the Philippines, do hereby Order and Instruct:
1.
The Minister of the Budget shall evaluate the fiscal
procedure individually adopted by the various
Ministries/Bureaus/Offices/Agencies of the national government,
particularly those concerning the sub-allotment to Regional Offices of
obligational authority and cash disbursement ceilings, and the
monitoring procedure covering the utilization of funds at regional
levels. On the basis of his findings, the Minister of the Budget shall
design a uniform system, including guidelines, procedures and forms,
which will be adopted by all agencies and their regional offices as
part of the execution and accountability phases of regional budgeting.
2. The
Minister of the Budget shall review the organization and staffing of
agency budget and accounting offices, with the following aims:
a.
to assess their adequacy at regional levels;
b. to
establish the optimal degree of authority delegation of budget and
accounting functions from Central to Regional Offices.
As part of this work, the
Minister of the Budget shall conduct a systems study and submit
recommendations for organizational/staffing/system improvements in the
budgeting and accounting functions, focusing on the relationship
between the Central and Regional Offices of Ministries/Agencies.
a.
Prompt reconciliation of the cash records of Agency
Central/Regional Offices and the Treasury;
b. Control
over Treasury Warrants issued in order that these are kept within
approved cash disbursement ceilings;
a.
to ensure that funds are being utilized by
Central/Regional Offices of agencies in accordance with the purposes
for which they are released, without diversion to budgetary Programs/
Projects/Activities and to objects of expenditure other than those for
which the Advice of Allotment or Cash Disbursement Ceiling was issued.
b. To see to
it that no unauthorized reserves are being imposed on funds releases,
by the Central, Regional or District Offices of agencies, in order that
the implementing units obtain the full amount of released funds;
c. To ensure
that no Contracts are entered into useless funds are available in the
form of obligational authority actually released to the agency by the
Ministry of the Budget pursuant to P.D. No. 1177 and that no Treasury
Warrants are issued unless authorized by a duly approved Cash
Disbursement Ceiling.
6. No Head of Ministry/Bureau/Office/Agency or other official shall enter into a Contract unless funds are available for the purpose, duly certified to by the Chief Accountant as being available from allotments actually released by the Ministry of the Budget. Neither shall private contractors be allowed by any government agency to undertake word "at their own risk." Contracts shall not be considered as final or binding unless a certification of funds availability is issued.
7. The studies and work hereby assigned shall be coordinated by the Advisory Board of the Budget Improvement Project (BIP) and shall, in coordination with each other, be supported by the project in the form of necessary technical and funding support.
Done this 16th day of November, in the year of Our Lord, nineteen hundred and seventy-eight.
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