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LETTER OF INSTRUCTIONS
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LETTER OF INSTRUCTIONS NO. 799 |
All Heads of Ministries,
Bureaus, Offices and Agencies of the Government
WHEREAS, the recruitment and selection of personnel in the civil service as well as the promotion of those already in the service is crucial in establishing, developing and maintaining a truly competent, efficient and effective civil service to carry on the affairs of government;
WHEREAS, while a selection and promotion system have already been devised, it is still imperative that additional measures be instituted to improve the selection and promotion system in the civil service to make government administration and operation more vigorous and responsive to the needs of the times; and
WHEREAS, it is necessary to establish Selection Boards and Promotion Boards in every ministry and agency of the government which shall be responsible for personnel selection, recruitment and promotion, to assist the appointing authority, and thereby better implement the merit system ordained by the Constitution and the Civil Service Law;
NOW, THEREFORE, I, FERDINAND E. MARCOS, President of the Philippines, by virtue of the powers vested in me by the Constitution, do hereby order and direct every ministry and agency of the government, including government-owned and controlled corporations and regional offices, to establish a Selection Board and Promotion Board to assist the appointing authority in the selection and promotion of personnel in the civil service.
The Selection Board shall have the following organization, functions relationships and features:
1.
The Selection Board shall be responsible for the screening and
selection of candidates for positions in the first and second levels of
the career service involving original appointments and cases of
reinstatement and reemployment.
2. It shall be
composed of three (3) members, one of whom to be designated by the
Chairman of the Civil Service Commission and the other two to be named
by the head of the ministry or agency concerned.
3. The
Selection Board shall draw up a screening procedure and criteria in
accordance with existing rules, policies and guidelines in the civil
service.
4. For any
position to be filled, the Selection Board shall submit to the
appointing authority a list of the names of persons whom it considered
best qualified for work in the civil service and from which the latter
may choose the person to be appointed.
5. As much as
possible, filling of vacancies by original appointment, reinstatement
or reemployment shall be done in a ministry or agency on a quarterly
basis based upon a Manpower Plan which each ministry or agency shall
establish, taking into consideration prospective retirements,
transfers, resignations and other personnel movements.
6. The
Selection Board shall also be guided by the manpower skills
requirements which the ministry/agency shall have previously determined
and translated into positions for which qualification standards shall
have been set up in consultation with the Civil Service Commission.
7. In cases
where applicants in an agency or ministry possess qualifications and
competencies suitable for vacancies in other ministries or agencies,
the former shall refer them for possible placement by the latter which
shall extend the necessary cooperation.
8. Ministries
or agencies which have adopted methods of selection not in consonance
with the foregoing, shall accordingly restructure the same to conform
with the requirements hereof.
9. For
positions in the 1979 Budget, no appointment shall be approved by the
Civil Service Commission without the statement that the appointee has
been passed upon by the Selection Board.
The Promotion Board shall have the following organization, functions, relationships and features:
1.
Management and rank-and-file employees shall be represented in the
Promotion Board to insure objectivity in the selection of employees for
promotion.
2. For
purposes of promotion involving positions in the First Level of the
career service, membership of the Promotion Board shall be limited to
officials and employees of the ministry or agency concerned, as follows:
(a)
An official of the ministry or agency directly responsible for
personnel management;
(b) A
representative of the organizational unit, which may be an Office,
Department or Division, where the vacancy is;
(c) A
representative of management;
(d) Two
representatives of rank-and-file employees who shall be chosen in an
election by the employees they shall represent.
At the regional level, the Board shall have three (3) members consisting of the Chief of the Administrative Division, a representative of rank-and-file employees, and a representative of the Division where the vacancy is.
3.
For purposes of promotion involving Second Level positions,
particularly such supervisory positions as Director of Hospital,
Superintendent of Schools and Chief of divisions and others of
equivalent rank, the Promotion Board shall have the following
composition and be governed by the following rules:
(a)
It shall be composed of five (5) members; one member to be designated
by the Chairman of the Civil Service Commission either from the
Commission itself or from any other agency of the government; two (2)
members to be designated by the head of the ministry or agency
concerned, who must have a background in public personnel
administration or psychology; and two senior members to come from the
organizational unit, which may be an Office, Department or Division,
where the vacancy is.
(b) Whenever
applicable, recommendations made by the Promotion Board at the regional
and agency level shall no longer pass the Promotion Board of the
Ministry but shall be made to the head of Ministry concerned.
(c) Employees
who are candidates for promotion shall be informed of the criteria for
the procedure on promotion.
(d) In making
promotions to Division Chief or equivalent position level, the
next-in-rank rule shall be initially considered. However, if necessary
and so as to choose only the most competent and best qualified for such
positions, the Promotion Board and the appointing authority may go into
a deep selection process.
(e) The
establishment of the Promotion Board shall not in any way prevent an
employee who feels himself aggrieved by the action of the appointing
authority from making a protest pursuant to the Civil Service Law and
Rules.
(f) The
Promotion Board, subject to guidelines, policies, standards and rules
of the Civil Service Commission, shall be responsible for formulating
criteria for evaluation, conducting tests and interviews, making
systematic assessment of the qualifications of the candidates for
promotion and recommending to the appointing authority the person who
may be considered for promotion.
The Civil Service Commission shall promulgate the necessary rules and regulations to implement this Letter of Instructions.
Done in the City of Manila, this 29th day of January, in the year of Our Lord, nineteen hundred and seventy-nine.
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Since 19.07.98.