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LETTER OF INSTRUCTIONS
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LETTER OF INSTRUCTIONS NO. 967 -
GUIDELINES ON ACQUISITION AND PAYMENT OF EQUIPMENT, SUPPLIES AND
SERVICES BY REGIONAL OFFICES OF AGENCIES OF THE NATIONAL GOVERNMENT |
Offices of the National Government with
Regional/Field Offices, and Regional Directors/Heads
Thereof
The Chairman, Commission on Audit
The Chairman, Presidential Commission on
Reorganization
WHEREAS, LOI No. 448 specifically directs the payment of claims at Regional Offices;
WHEREAS, the expeditious payment of authorized obligations is a necessary component of sound public administration and will lead to economy in government operations;
NOW, THEREFORE, I, FERDINAND E. MARCOS, President of the Philippines, in order to effect prompt and expeditious processing of claims in Regional/Field Offices, do hereby Order and Instruct:
1.
The provisions of LOI No. 448 relative to the delegation of authority
to Regional Offices are hereby reiterated. Each Head of Ministry,
Bureau, Office, or Agency of the National Government shall issue a
written statement of delegation of authority to its Regional Offices
and shall furnish copies thereof to the Presidential Commission on
Reorganization and to the Ministry of the Budget. The Chairman,
Presidential Commission on Reorganization, shall monitor compliance.
2. Heads of
ministries/agencies shall release all Advices of Sub-allotment and
Notices of Cash Disbursement to their Regional Offices within seven (7)
working days from receipt from the Ministry of the Budget
ministry/agency's Advice of Allotment and Cash Disbursement Ceiling.
3. Directors
of Regional Office shall enter into transactions for procurement of
goods and/or services only when properly authorized through delegated
authority and when backed by available funds evidenced by sub-allotment
advices.
4. The
regional accountants, budget officers, cashiers, and disbursing
officers shall effect payment for claims within seven (7) days from
presentation by the creditor or his representative of the valid claims
with all the prescribed supporting documents. In cases where
documentation is incomplete or when some defect prevents prompts
payment, claims shall be returned immediately, with an indication of
why they could not be processed and paid.
5. The
Chairman of the Commission on Audit shall prepare and issue the
necessary Circular containing a list of all supporting documents
required to accompany the various types of claims for payment of goods
and/or services supplied to government agencies, which shall be made
known to all contractors and suppliers doing or wanting to do business
with the Government. No one shall require supporting documents other
than those specified in the list.
Done in the City of Manila, this 17th day of December, nineteen hundred and seventy-nine.
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Since 19.07.98.
