MEMORANDUM CIRCULAR NO. 1-2004
STRICT
OBSERVANCE OF THE ANNUAL
PROCUREMENT PLAN
It has been reported, through the Procurement Planning
Committee
(PPC), that some offices of the Supreme Court (SC), including the
Office of the
Court Administrator (OCA), have requested the procurement of supplies
and
equipment that are not included in the Approved Annual Procurement Plan
(AAPP).
To grant these requests would be to disrupt the meticulous and
judicious
planning of the PPC and to defeat the purpose of an annual procurement
plan.
Accordingly, the Chief Justice reiterates the second
paragraph of
Section 7 of Republic Act No. 9184, otherwise known as the Government
Procurement Reform Act, which provides: "No government procurement
shall be undertaken unless it is in accordance with the Approved Annual
Procurement Plan of the Procuring Entity."
Additionally, all offices of the SC, including the OCA,
are
reminded of their duty to actively participate and cooperate with the
PPC in
the preparation of the Annual Procurement Plan by submitting their
proposed
procurement plan to be used as a basis for the budget proposal.
Likewise, it must be stressed that consistent with
government
fiscal discipline measures, only supplies and equipment that are
crucial or
necessary to the efficient discharge of governmental functions shall be
included in the Procurement Plan.
In exceptional circumstances where the requesting office
urgently
needs supplies and equipment which have not been included in the
Approved
Annual Procurement Plan, the request must contain a fully satisfactory
justification and be coursed through the PPC for its study and
evaluation. The
PPC shall, in turn, submit a report and recommendation for
consideration by the
Chief Justice.
Strict compliance is hereby enjoined.
Issued this 13th
day of February 2004.
HILARIO
G. DAVIDE,
JR.
Chief
Justice
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