MEMORANDUM
ORDER NO. 58-2004
PRESCRIBING
THE GUIDELINES ON THE USE OF SUPREME COURT
VEHICLES, FUEL CONSUMPTION, AND AVAILMENT OF AUTOMOTIVE
MAINTENANCE SERVICES.
WHEREAS, Section 361,
Chapter 4 (Use,
Repair and Maintenance of Government Vehicles), Title 6, Book III,
Volume I of
the Government Accounting and Auditing Manual lays down the rules on
the use of
government vehicles and fuel consumption;
WHEREAS, it is noted
that there has
been a high rate of expenditures on fuel consumption of Supreme Court
vehicles;
WHEREAS, the use of
Supreme Court
vehicles must be properly controlled and regulated, and fuel
consumption in
relation thereto must be properly monitored;
WHEREFORE, these
guidelines on the
use of Supreme Court vehicles, fuel consumption, and availment of
maintenance
service are hereby adopted:
Section
1. Coverage. - These
guidelines
shall apply to all vehicles of the Supreme Court, including those of
the
Presidential Electoral Tribunal, Office of the Court Administrator, the
Philippine Judicial Academy, and the Judicial and Bar Council, except
vehicles
assigned to the Chief Justice and the Associate Justices of the Supreme
Court
Section
2. Guidelines. - The following
guidelines shall be observed in the use of Supreme Court vehicles, as
well as
fuel consumption and availment of automotive maintenance services:
a.
All
Supreme Court vehicles shall be used for official purposes only. Unless
properly and duly authorized, the use of said vehicles on Saturdays,
Sundays,
legal holidays, beyond the regular hours for going to and from the
office, or
outside the route of the officials or employees authorized to use them
is
strictly prohibited.
b. No
Supreme Court vehicle shall be used for purely private social functions
or for
other personal purposes, or for the spouse, children, relatives, or
friends of
the official entitled thereto.
c. All
Supreme Court vehicles assigned to offices and not to specific
officials must
be kept in the Court's compound except when in use for strictly
official
purposes.
d. Requests
to use Supreme Court vehicles not assigned to officials of the Court
shall be
made by the Chief of Office or his authorized representative. The
request shall
be accomplished in the prescribed form (Annex "A"), stating therein
the purpose of such travel.
d.1 The request shall be forwarded to the
Motorpool
Section, Property Division, Office of Administrative Services (OAS).
The chief
of the Motorpool Section shall order the driver of the requested
vehicle to
fill up properly all required information indicated under letter C of
said
form, such as the quantity of fuel to be purchased before travel and
the
quantity which was consumed after the use of said vehicle.
d.2 The chief of the Motorpool Section shall
duly note
in the said form the fuel issued, purchased or consumed and the balance
of fuel
in the tank at the end of the trip.
e. Requisitions
for gasoline and diesel fuel (Annex "B-1") for the use of Supreme
Court vehicles assigned to the Motorpool Section or other offices of
the Court
shall be duly accomplished by the Motorpool Supervisor and approved by
the
Chief Judicial Staff Officer of the Property Division or the duly
authorized
officials of the OAS. No requisition for gasoline or diesel shall be
dispensed
and paid by the Court unless there has been a prior approval.
f. In
the case of officials assigned with official vehicles, a corresponding
prepaid
card will be issued for the purpose.
The monthly maximum allowable quantity of
fuel to be
purchased by the Court for the said officials shall be equivalent to
the amount
of their monthly transportation allowance, which will be given in the
form of
prepaid cards. These cards will be distributed effective 1
October 2004. Any unused or unspent portion of the prepaid card shall
be carried over to
the succeeding month. In the event that the amount of the prepaid card
has been
consumed before the end of the month, all gasoline purchases will be
charged
against the account of the official concerned.
g. Gasoline
expenses for official travels outside of Metro Manila may be reimbursed
if the
same is covered by a prior authority to travel approved by the Chief
Justice.
h. Electrical,
mechanical and other related services (Annex "C")
necessary
to maintain the roadworthiness of the Supreme Court vehicles, except
those
under warranty, should be done only by the duly accredited service
station,
subject to the required pre-repair inspection report duly approved by
the
Office of the Chief Justice (Annex "D").
i. Effective 1
October 2004, the authorized gasoline and service station of
the Court shall be Shell, United Nations Avenue, Manila.
j.
The chief of the Motorpool Section shall submit a monthly report of
fuel
consumption of all Court vehicles to the Commission on Audit, copy
furnished
the Office of the Chief Justice, Chief Administrative Officer, and the
Chief of
the Fiscal Management and Budget Office. The Motorpool Section shall
maintain a
file of all the requests for the use of Supreme Court vehicles and
reports on fuel
consumption and availment of automatic maintenance services.
Section
3. Applicability of the General Accounting
and Auditing Manual. - Whenever applicable, the provisions of the
General Accounting and Auditing Manual shall govern.
Section
4. Implementing Office. - The OAS,
through the Motorpool Section, Property Division, must ensure
compliance with
these Guidelines and other pertinent rules on the use of government
vehicles
and fuel consumption.
Section
5. Effectivity. - These guidelines
shall take effect on the 1st day of October 2004.
Issued
this 6th day of September 2004.
HILARIO
G. DAVIDE,
JR.
Chief
Justice
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