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15 C.F.R. Appendix A to Part 30—Format for Letter of Intent, Automated Export System (AES)

Title 15 - Commerce and Foreign Trade

Title 15: Commerce and Foreign Trade
PART 30—FOREIGN TRADE STATISTICS
Subpart H—General Administrative Provisions

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Appendix A to Part 30—Format for Letter of Intent, Automated Export System (AES)

The first requirement for participation in AES is a Letter of Intent. The Letter of Intent is a written statement of a company's desire to participate in the AES. It must set forth a commitment to develop, maintain, and adhere to CBP and Census performance requirements and operations standards. Once the letter of intent is received, a CBP Client Representative and U.S. Census Bureau Client Representative will be assigned to the company. Census will forward additional information to prepare the company for participation in AES.

A. Letters of Intent should be on company letterhead and must include:

1. Company Name, Address (no P.O. Boxes), City, State, Postal Code

2. Company Contact Person, Phone Number, Fax Number, E-mail Address

3. Technical Contact Person, Phone Number, Fax Number, E-mail Address

4. Corporate Office Address, City, State, Postal Code

5. Computer Site Location Address, City, State, Postal Code (Where transmissions will be initiated)

6. Type of Business—USPPI, Freight Forwarder/Broker, Ocean Carrier, Software Vendor, Service Center, etc. (Indicate all that apply)

(i) Freight Forwarders/Brokers, indicate the number of USPPIs for whom you file export information (SEDs)

(ii) USPPIs, indicate whether you are applying for AES Option 2 or Option 4

7. U.S. Ports of Export Currently Utilized

8. Average Monthly Volume of Export Shipments (Monthly SED volume)

9. Average Monthly Value of Export Shipments (Monthly SED volume)

10. Filer Code—EIN, SSN or SCAC (Indicate all that apply)

11. Software Vendor Name, Contact, and Phone Number (if using vendor provided software)

12. Look-a-Like Remote to Copy (as provided by vendor)

13. Modes of Transportation used for export shipments (Air, Vessel, Truck, Rail, etc.)

14. Types of Merchandise exported

15. Types of Licenses or Permits

16. Anticipated Implementation Date

B. The following self-certification statement, signed by an officer of the company, must be included in your letter of intent: “We (COMPANY NAME) certify that all statements made and all information provided herein are true and correct. I understand that civil and criminal penalties, including forfeiture and sale, may be imposed for making false or fraudulent statements herein, failing to provide the requested information or for violation of U.S. laws on exportation (13 U.S.C. 305; 22 U.S.C. 401; 18 U.S.C. 1001; 50 U.S.C. App. 2410).”

C. The AES Option 4 privilege allows a USPPI to submit complete data at any time prior to or after exportation provided complete data are submitted within 10 working days after exportation. Participants will be reviewed by several government agencies prior to acceptance into the Option 4 program.

D. Send AES or Option 4 Letter of Intent to: Chief, Foreign Trade Division, U.S. Census Bureau, Washington, DC 20233 or the copy can be faxed to: 301–457–1159.

[64 FR 40981, July 28, 1999, as amended at 68 FR 42543, July 17, 2003]

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