20 C.F.R. Subpart D—After-the-Grant Requirements
Title 20 - Employees' Benefits
(a) General. SSA will close out the award when it determines that all applicable administrative actions and all required work of the grant have been completed. (b) Reports. (1) Within 90 days after the expiration or termination of the grant, the grantee must submit all financial, performance, and other reports required as a condition of the grant. Upon request by the grantee, SSA may extend this timeframe. These may include but are not limited to: (i) Final performance or progress report. (ii) Financial Status Report (SF 269) or Outlay Report and Request for Reimbursement for Construction Programs (SF-271) (as applicable). (iii) Final request for payment (SF-270) (if applicable). (iv) Invention disclosure (if applicable). (v) Federally-owned property report: (2) In accordance with §437.32(f), a grantee must submit an inventory of all federally owned property (as distinct from property acquired with grant funds) for which it is accountable and request disposition instructions from SSA of property no longer needed. (c) Cost adjustment. SSA will, within 90 days after receipt of reports in paragraph (b) of this section, make upward or downward adjustments to the allowable costs. (d) Cash adjustments. (1) SSA will make prompt payment to the grantee for allowable reimbursable costs. (2) The grantee must immediately refund to SSA any balance of unobligated (unencumbered) cash advanced that is not authorized to be retained for use on other grants. The closeout of a grant does not affect: (a) SSA's right to disallow costs and recover funds on the basis of a later audit or other review; (b) The grantee's obligation to return any funds due as a result of later refunds, corrections, or other transactions; (c) Records retention as required in §437.42; (d) Property management requirements in §437.31 and §437.32; and (e) Audit requirements in §437.26. (a) Any funds paid to a grantee in excess of the amount to which the grantee is finally determined to be entitled under the terms of the award constitute a debt to the Federal Government. If not paid within a reasonable period after demand, SSA may reduce the debt by: (1) Making an administrative offset against other requests for reimbursements, (2) Withholding advance payments otherwise due to the grantee, or (3) Other action permitted by law. (b) Except where otherwise provided by statutes or regulations, SSA will charge interest on an overdue debt in accordance with the Federal Claims Collection Standards (4 CFR chapter II). Litigation or the filing of any form of appeal does not extend the date from which interest is computed.
Title 20: Employees' Benefits
PART 437—UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS
Subpart D—After-the-Grant Requirements
§ 437.50 Closeout.
§ 437.51 Later disallowances and adjustments.
§ 437.52 Collection of amounts due.
