20 C.F.R. § 633.309 Recordkeeping requirements.
Title 20 - Employees' Benefits
(a) Each grantee shall ensure maintenance of systems whose financial management and participant data components provide federally-required records and reports that are accurate, uniform in definition, accessible to authorized Federal staff, and verifiable for monitoring, reporting, and evaluation purposes. (b) The grantee shall ensure that systems: (1) Maintain data elements used in required Federal reports in accordance with established program definitions contained in the Act and these regulations; (2) Follow consistent rules for aggregation of detailed data to summary levels; (3) Are able to track data from detailed records to summary reports; (4) Maintain procedures to ensure that information is current, complete, consistent, and accurate; (5) Meet generally accepted accounting principles as prescribed in 41 CFR part 29–70; (6) Provide for adequate control of Federal funds and other assets; (7) Trace the funds to a level of expenditures adequate to demonstrate that funds have been spent lawfully; (8) Maintain internal controls to avoid conflict-of-interest situations and prevent irregular transactions or activities; (9) Support accounting records with source documentation such as cancelled checks, paid bills, contracts, grants, and agreements; and (10) Establish procedures that will minimize the time elapsing between the receipt of advanced funds and their disbursement.
Title 20: Employees' Benefits
PART 633—MIGRANT AND SEASONAL FARMWORKER PROGRAMS
Subpart C—Program Design and Administrative Procedures
§ 633.309 Recordkeeping requirements.
