27 C.F.R. Subpart U—Records and Reports
Title 27 - Alcohol, Tobacco Products and Firearms
(a) General. (1) The records to be maintained by brewers include: (i) All individual transaction forms, records, and summaries specifically required by this part; (ii) All supplemental, auxiliary, and source data used in the compilation of required forms, records, and summaries, and for preparation of reports, returns, and claims; and (iii) Copies of notices, reports, returns, and approved applications and other documents relating to operations and transactions. (2) The records required by this part may consist of the brewer's commercial documents, rather than records prepared expressly to meet the requirements of this part, if those documents contain all the details required by this part, are consistent with the general requirements of clarity and accuracy, and do not result in difficulty in their examination. (b) Entries. (1) Each entry required by this part to be made in daily records will be made not later than the close of the business day next succeeding the day on which the transaction occurs. (2) When the brewer prepares transaction or business records concurrenty with the individual operation or transaction and these records contain all the required information with respect to the operation or transaction, entries in daily records may be made not later than the close of business the third business day succeeding the day on which the operation or transaction occurs. (c) Content. (1) All entries in the daily records required by this subpart will show the date of the operation or transaction. (2) Daily records will accurately and clearly reflect the details of each operation or transaction and, as applicable, contain all data necessary to enable— (i) Brewers to prepare summaries, reports, and returns required by this part, and (ii) Appropriate TTB officers to verify removals of beer and cereal beverages, to verify claims, and to ascertain if there has been compliance with law and regulations. (d) Format. (1) The brewer's copies of prescribed forms which bear all required details will be utilized as daily records. (2) When a form is not prescribed, the records required by this subpart will be those commercial records used by the brewer in the accounting system and will bear all required details. (3) The brewer shall maintain daily records required by this part so they clearly and accurately reflect all mandatory information. When the format or arrangement of the daily records is such that the information is not clearly or accurately shown, the appropriate TTB officer may require a format or arrangement which will clearly and accurately show the information. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended (26 U.S.C. 5415)) (a) Daily records. A brewer shall maintain daily records of operations which show by quantity the following: (1) Each kind of material received and used in the production of beer and cereal beverage (including the balling and the quantity of each type of material used in the production of wort or concentrated wort). (2) Beer and cereal beverage produced (including water added after production is determined). (3) Beer and cereal beverage transferred for and returned from bottling. (4) Beer and cereal beverage transferred for and returned from racking. (5) Beer and cereal beverage bottled. (6) Beer and cereal beverage racked. (7) Cereal beverage removed from the brewery. (8) Beer removed for consumption or sale. For each removal, the record will show the date of removal, the person to whom the beer was shipped or delivered (not required for sales in quantities of one-half barrel or less for delivery at the brewery), and the quantities of beer removed in kegs and in bottels. (9) Beer removed without payment of tax. For each removal, the record will show the date of removal, the person to whom the beer was shipped or delivered, and the quantities of beer removed in kegs, bottles, tanks, tank cars, tank trucks, tank ships, barges or deep tanks of vessels. (10) Packaged beer used for laboratory samples at the brewery. (11) Beer consumed at the brewery. (12) Beer returned to the brewery from which removed. (13) Beer returned to the brewery after removal from another brewery owned by the brewer. (14) Beer reconditioned, used as material, or destroyed. (15) Beer received from other breweries or received from pilot brewing plants. (16) Beer and cereal beverage lost due to breakage, theft, casualty, or other unusual cause. (17) Brewing materials sold or transferred to pilot brewing plants (including the name and address of the person to whom shipped or delivered) and brewing materials used in the manufacture of wort, wort concentrate, malt syrup, and malt extract for sale or removal. (18) Record of tests of measuring devices. (19) Beer purchased from other brewers in the purchasing brewer's barrels and kegs and such beer sold to other brewers. (b) Daily summary records. A brewer shall maintain daily summaries of the following transactions: (1) Beer and cereal beverage bottled; (2) Beer and cereal beverage racked; (3) Beer removed for consumption or sale; (4) Beer returned to the brewery from which removed; (5) Beer returned to the brewery after removal from another brewery owned by the brewer; and (6) Brewing materials, beer and cereal beverage in process, and finished beer and cereal beverage on hand. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended, 1395, as amended (26 U.S.C. 5415, 5555)) [T.D. ATF–224, 51 FR 7673, Mar. 5, 1986; 51 FR 9190, Mar. 18, 1986] The brewer shall maintain a record of the ballings of the wort produced, and of the ballings and the alcohol content of beer and cereal beverage transferred for bottling and racking, between breweries in bulk conveyances, and to pilot brewing plants. Records showing ballings and alcohol content need not be consolidated and averaged daily unless the brewer so desires. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended (26 U.S.C. 5415)) (a) The brewer shall take a physical inventory of beer and cereal beverage at least once each calender month. The brewer may take this inventory within 7 days of the close of the calendar month for which made. (b) The brewer shall make a record of inventories of beer or cereal beverage which will show the following: (1) Date taken; (2) Quantity of beer and cereal beverage on hand; (3) Losses, gains, and shortages; and (4) Signature, under penalties of perjury of the brewer or person taking this inventory. (c) The brewer shall retain inventory records and make them available for inspection by an appropriate TTB officer. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended (26 U.S.C. 5415)) A brewer having unsalable beer in packages or tanks in the brewery may destroy, recondition, or use the beer as material. The brewer shall report the quantity of the beer destroyed, reconditioned, or used as materials, in daily records and on Form 5130.9. If the unsalable beer consists of rejects from the packaging operations, the beer may be destroyed without being included in the packaging production records, and, when so destroyed, will be so reported in the brewer's daily records and on Form 5130.9. When reject bottled beer is to be consumed at the brewery or sold to brewery employees, or is cased or otherwise accumulated pending other disposition, the quantity will be included in the packaging production and be so reported in the brewer's daily records and on Form 5130.9. (Sec. 201, Pub. L. 85–859, 72 Stat. 1389 as amended, 1390, as amended, 1395 as amended (26 U.S.C. 5411, 5415, 5555)) (a) Daily records. A brewer who produces concentrate or reconstitutes beer shall maintain daily records which accurately reflect the balling, quantity, and alcohol content of— (1) Beer entered into the concentration process; (2) Concentrate produced; (3) Concentrate transferred to other breweries; (4) Concentrate exported; (5) Concentrate received; (6) Concentrate used in reconstituting beer; and (7) Beer reconstituted. (b) Summary report of operations. A brewer who produces concentrate or reconstitutes beer shall report by specific entries on Form 5130.9, the quantity of beer entered into the concentration process, and the quantity of beer reconstituted from concentrate. In addition, the brewer shall prepare on Form 5130.9, a summary accounting of all concentrate operations at the brewery for the reporting period. This summary accounting will show, in barrels of 31 gallons with fractions rounded to 2 decimal places: (1) Concentrate on hand beginning of the reporting period; (2) Concentrate on hand end of the reporting period; (3) Concentrate produced; (4) Concentrate received; and (5) Specific disposition of concentrate such as “used in reconstitution,” “removed for export,” “removed to foreign-trade zone,” or “transferred to other breweries.” (26 U.S.C. 5415) [T.D. ATF–224, 51 FR 7673, Mar. 5, 1986, as amended by T.D. ATF–345, 58 FR 40358, July 28, 1993] (a) Monthly report of operations. Except as provided in paragraph (b) of this section, each brewer shall prepare and submit a monthly report of brewery operations on Form 5130.9. (b) Quarterly report of operations. (1) For calendar quarters commencing on or after October 1, 1993, a brewer who produces less than 10,000 barrels of beer per calendar year may file the report of brewery operations quarterly. The report will be filed on Form 5130.9. For the purpose of establishing whether a quarterly report may be filed, the brewer will determine annual production of beer by adding up the quantities of beer produced, water/liquids added in cellars, and beer received from other breweries and from pilot brewing plants for all months of the previous calendar year. (2) To begin the quarterly filing of a Brewer's Report of Operations, a brewer will state such intent in the “Remarks” section when filing the last monthly Form 5130.9 before the calendar quarter during which the brewer will commence quarterly filings. A brewer beginning business may file Form 5130.9 quarterly if the brewer states in the “Remarks” section of its initial monthly Form 5130.9 that the annual production of beer is not likely to exceed 10,000 barrels. (3) If a brewer determines that the 10,000 barrel quantity for a calendar year will be exceeded in any month, the brewer shall file a Form 5130.9 for that month and for all subsequent months of the calendar year. (4) The appropriate TTB officer may at any time require a brewer who is filing a Brewer's Report of Operations quarterly to file such report monthly if there is a jeopardy to the revenue. (c) Retention. The brewer shall retain a copy of the Form 5130.9 as part of the brewery records. (26 U.S.C. 5415, 5555) [T.D. ATF–345, 58 FR 40358, July 28, 1993, as amended by T.D. ATF–437, 66 FR 5480, Jan. 19, 2001] All entries on the excise tax return, Form 5000.24, will be fully supported by accurate and complete records. The brewer shall file a copy of Form 5000.24 as a part of the records at the brewery. (Sec. 201, Pub. L. 85–859, 72 Stat. 1335, as amended, 1390, as amended, 1395, as amended (26 U.S.C. 5061, 5415, 5555)) When a return, form, or other document is required by this part or in the instruction on or with the return, form, or other document to be executed under the penalties of perjury, as defined in §25.11, it will be so executed and will be signed by the brewer or other duly authorized person. (Act of August 16, 1954, 68A Stat. 749, as amended (26 U.S.C. 6065)) (a) Place of maintenance. Records required by this part will be prepared and kept by the brewer at the brewery where the operation or transaction occurs and will be available for inspection by any appropriate TTB officer during business hours. (b) Reproduction of original records. Whenever any record, because of its condition, becomes unsuitable for its intended or continued use, the brewer shall reproduce the record by a process under §25.301. The reproduced record will be treated and considered for all purposes as though it were the original record, and all provisions of law applicable to the original are applicable to the reproduction. (c) Retention of records. Records required by this part will be preserved for a period of not less than three years from the date thereof or the date of the last entry required to be made thereon, whichever is later. The appropriate TTB officer may require records to be kept for an additional period not exceeding three years in any case where such retention is deemed necessary or advisable for the protection of the revenue. (d) Data Processing. (1) Notwithstanding any other provision of this section, record data maintained on data processing equipment may be kept at a location other than the brewery if the original transaction (source) records required by §§25.292–25.298 are kept available for inspection at the brewery. (2) Data which has been accumulated on cards, tapes, discs, or other accepted record media will be retrievable within five business days. (3) The applicable data processing program will be made available for examination if requested by an appropriate TTB officer. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended (26 U.S.C. 5415)) (a) General. Brewers may record, copy, or reproduce records required by this part. Brewers may use any process which accurately reproduces the original record and which forms a durable medium for reproducing and preserving the original record. (b) Copies of records treated as original records. Whenever records are reproduced under this section, the reproduced records will be preserved in conveniently accessible files, and provisions will be made for examining, viewing and using the reproduced record the same as if it were the original record, and it will be treated and considered for all purposes as through it were the original record. All provisions of law and regulations applicable to the original are applicable to the reproduced record. As used in this section, “original record” means the record required by this part to be maintained or preserved by the brewer, even though it may be an executed duplicate or other copy of the document. (Sec. 201, Pub. L. 85–859, 72 Stat. 1390, as amended, 1395, as amended (26 U.S.C. 5415, 5555))
Title 27: Alcohol, Tobacco and Firearms
PART 25—BEER
Subpart U—Records and Reports
§ 25.291 Records.
§ 25.292 Daily records of operations.
§ 25.293 Record of ballings and alcohol content.
§ 25.294 Inventories.
§ 25.295 Record of unsalable beer.
§ 25.296 Record of beer concentrate.
§ 25.297 Brewer's Report of Operations, Form 5130.9.
§ 25.298 Excise tax return, Form 5000.24.
§ 25.299 Execution under penalties of perjury.
§ 25.300 Retention and preservation of records.
§ 25.301 Photographic copies of records.
