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29 C.F.R. § 2400.5   Notification.

Title 29 - Labor

Title 29: Labor
PART 2400—REGULATIONS IMPLEMENTING THE PRIVACY ACT

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§ 2400.5   Notification.

(a) Notification of systems. The following procedures permit individuals to determine the types of personal records systems maintained by OSHRC.

(1) Upon written request, OSHRC shall notify any individual whether a specific system named by him contains a record pertaining to him. See §2400.6 for suggested form of request.

(2) OSHRC shall publish annually in the Federal Register a notice of existence and character of all personal systems of records. This notice shall contain the following information:

(i) Name and location of the system,

(ii) Nature and purposes of the system,

(iii) Categories of individuals on whom records are maintained and categories of records generally maintained in the system,

(iv) Confidentiality requirements and the extent to which access controls apply to such information,

(v) OSHRC policies and standards regarding the safeguarding and disclosure of information, retrievability of information, information storage, duration of retention of information, and disposal of such information from the system,

(vi) Each routine use made by OSHRC of the personal information contained in the system, including the categories of users and the purpose of the use,

(vii) Title and official address of the custodian,

(viii) Procedures by which an individual can be informed if a system contains personal information pertaining to himself, gain access to such information, and contest the content, accuracy, completeness, timeliness, relevance and necessity for retention of the information,

(ix) Categories of sources of such personal information,

(x) System status—either developmental or operational.

(b) Notification of disclosure. OSHRC shall make reasonable efforts to serve notice on an indivudial before any personal information is made available to any person under compulsory legal process when such process becomes a matter of public record.

(Also see §2400.4(b)(1)(ii) and (2)(vii).)

(c) Notification of amendment. (See §2400.7 relating to amendment of records upon request.)

(d) Notification of new use. Any new or revised use of personal information maintained by OSHRC shall be published in the Federal Register thirty (30) days before such use becomes operational. Public views may then be submitted to the Executive Director.

(e) Notification of exemptions. OSHRC shall publish in the Federal Register its intent to exempt any system of records and shall specify the nature and purpose of that system.

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