34 C.F.R. Subpart A—Federal Work-Study Program
Title 34 - Education
(a) The Federal Work-Study (FWS) program provides part-time employment to students attending institutions of higher education who need the earnings to help meet their costs of postsecondary education and encourages students receiving FWS assistance to participate in community service activities. *(b) Provisions in these regulations that are common to all campus-based programs are identified with an asterisk. (Authority: 42 U.S.C. 2751–2756b) [52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61416, Nov. 30, 1994] (a) The definitions of the following terms used in this part are set forth in subpart A of the Student Assistance General Provisions, 34 CFR 668:
Academic Competitiveness Grant (ACG) Program Academic year Award year Clock hour Enrolled Expected family contribution (EFC) Federal Family Education Loan (FFEL) Federal Pell Grant Program Federal Perkins Loan Program Federal PLUS Program Federal SLS Program Federal Supplemental Educational Opportunity Grant (FSEOG) Program Full-time student HEA National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) Program Secretary (b) The Secretary defines other terms used in this part as follows: Community services: Services which are identified by an institution of higher education, through formal or informal consultation with local nonprofit, governmental, and community-based organizations, as designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs. These services include— (1) Such fields as health care, child care (including child care services provided on campus that are open and accessible to the community), literacy training, education (including tutorial services), welfare, social services, transportation, housing and neighborhood improvement, public safety, crime prevention and control, recreation, rural development, and community improvement; (2) Work in service opportunities or youth corps as defined in section 101 of the National and Community Service Act of 1990, and service in the agencies, institutions and activities designated in section 124(a) of that Act; (3) Support services to students with disabilities, including students with disabilities who are enrolled at the institution; and (4) Activities in which a student serves as a mentor for such purposes as— (i) Tutoring; (ii) Supporting educational and recreational activities; and (iii) Counseling, including career counseling. *Financial need: The difference between a student's cost of attendance and his or her EFC. Graduate or professional student: A student who— (1) Is enrolled in a program or course above the baccalaureate level at an institution of higher education or is enrolled in a program leading to a first professional degree; (2) Has completed the equivalent of at least three years of full-time study at an institution of higher education, either prior to entrance into the program or as part of the program itself; and (3) Is not receiving title IV aid as an undergraduate student for the same period of enrollment. *Institution of higher education (institution). A public or private nonprofit institution of higher education, a proprietary institution of higher education, or a postsecondary vocational institution. *Need-based employment: Employment provided by an institution itself or by another entity to a student who has demonstrated to the institution or the entity (through standards or methods it establishes) a financial need for the earnings from that employment for the purpose of defraying educational costs of attendance for the award year for which the employment is provided. Nonprofit organization: An organization owned and operated by one or more nonprofit corporations or associations where no part of the organization's net earnings benefits, or may lawfully benefit, any private shareholder or entity. An organization may show that it is nonprofit by meeting the provisions of §75.51 of the Education Department General Administrative Regulations (EDGAR), 34 CFR 75.51. Student services: Services that are offered to students that may include, but are not limited to, financial aid, library, peer guidance counseling, job placement, assisting an instructor with curriculum-related activities, security, and social, health, and tutorial services. Student services do not have to be direct or involve personal interaction with students. For purposes of this definition, facility maintenance, cleaning, purchasing, and public relations are never considered student services. Undergraduate student: A student enrolled at an institution of higher education who is in an undergraduate course of study which usually does not exceed four academic years, or is enrolled in a four to five academic year program designed to lead to a first degree. A student enrolled in a program of any other length is considered an undergraduate student for only the first four academic years of that program. (Authority: 20 U.S.C. 1087aa–1087ii) [52 FR 45770, Dec. 1, 1987, as amended at 53 FR 52581, Dec. 28, 1988; 57 FR 32356, July 21, 1992; 57 FR 60707, Dec. 21, 1992; 59 FR 61416, 61419–61420, Nov. 30, 1994; 60 FR 61815, Dec. 1, 1995; 61 FR 60608, Nov. 29, 1996; 64 FR 58292, Oct. 28, 1999; 67 FR 67078, Nov. 1, 2002; 69 FR 12276, Mar. 16, 2004; 71 FR 38003, July 3, 2006]
Title 34: Education
PART 675—FEDERAL WORK-STUDY PROGRAMS
Subpart A—Federal Work-Study Program
§ 675.1 Purpose and identification of common provisions.
§ 675.2 Definitions.
§§ 675.3-675.7 [Reserved]
§ 675.8 Program participation agreement.
To participate in the FWS program, an institution of higher education shall enter into a participation agreement with the Secretary. The agreement provides that, among other things, the institution shall—
(a) Use the funds it receives solely for the purposes specified in this part;
(b) Administer the FWS program in accordance with the HEA, the provisions of this part, and the Student Assistance General Provisions regulations, 34 CFR part 668;
(c) Make employment under the FWS program reasonably available, to the extent of available funds, to all eligible students;
(d) Award FWS employment, to the maximum extent practicable, that will complement and reinforce each recipient's educational program or career goals;
(e) Assure that employment under this part may be used to support programs for supportive services to students with disabilities; and
(f) Inform all eligible students of the opportunity to perform community services and consult with local nonprofit, governmental, and community-based organizations to identify those opportunities.
(Authority: 20 U.S.C. 1094, 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61416, 61419, Nov. 30, 1994; 64 FR 58292, Oct. 28, 1999]
§ 675.9 Student eligibility.
A student at an institution of higher education is eligible to receive part-time employment under the FWS program for an award year if the student—
(a) Meets the relevant eligibility requirements contained in 34 CFR 668.32;
(b) Is enrolled or accepted for enrollment as an undergraduate, graduate or professional student at the institution; and
(c) Has financial need as determined in accordance with part F of title IV of the HEA. A member of a religious order (an order, community, society, agency, or organization) who is pursuing a course of study at an institution of higher education is considered to have no financial need if that religious order—
(1) Has as its primary objective the promotion of ideals and beliefs regarding a Supreme Being;
(2) Requires its members to forego monetary or other support substantially beyond the support it provides; and
(3) Directs the member to pursue the course of study or provides subsistence support to its members.
(Authority: 20 U.S.C. 1091; 42 U.S.C. 2752–2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61419, Nov. 30, 1994; 62 FR 50848, Sept. 26, 1997]
§ 675.10 Selection of students for FWS employment.
(a) An institution shall make employment under FWS reasonably available, to the extent of available funds, to all eligible students.
(b) An institution shall establish selection procedures and those procedures must be—
(1) Uniformly applied;
(2) In writing; and
(3) Maintained in the institution's files.
(c) Part-time and independent students. If an institution's allocation of FWS funds is directly or indirectly based in part on the financial need demonstrated by students attending the institution as less-than-full-time or independent students, a reasonable portion of the allocation must be offered to those students.
(Approved by the Office of Management and Budget under control number 1845–0019)(Authority: 20 U.S.C. 1091, 42 U.S.C. 2752–2753)
[52 FR 45770, Dec. 1, 1987, as amended at 53 FR 49147, Dec. 6, 1988; 59 FR 61416, 61419, Nov. 30, 1994; 64 FR 58292, Oct. 28, 1999]
§§ 675.11-675.15 [Reserved]
§ 675.16 Payments to students.
(a)(1) An institution must pay a student FWS compensation at least once a month.
(2) Before an institution makes an initial disbursement of FWS compensation to a student for an award period, the institution must notify the student of the amount of funds the student is authorized to earn, and how and when the FWS compensation will be paid.
(3) An institution must pay FWS compensation to a student by—
(i) Check or similar instrument that the student can cash on his or her own endorsement;
(ii) Initiating an electronic funds transfer (EFT) to a bank account designated by the student after obtaining the authorization described in paragraph (a)(4)(i) of this section;
(iii) Crediting the student's account at the institution after obtaining the authorization described in paragraph (a)(4)(i) of this section. The institution may only credit the student's account at the institution to satisfy current award year charges for—
(A) Tuition and fees;
(B) Board, if the student contracts with the institution for board;
(C) Room, if the student contracts with the institution for room; and
(D) Other institutionally provided educationally related goods and services; or
(iv) Crediting the student's account at the institution to satisfy minor prior award year authorized charges if these charges are less than $100 or if the payment of these charges does not, and will not, prevent the student from paying his or her current educational costs after obtaining the authorization described in paragraph (a)(4)(i) of this section.
(4)(i) Except for the noncash contributions allowed under paragraphs (b)(2) and (b)(3) of this section, an institution must obtain a separate written authorization from the student if the student is paid FWS compensation by—
(A) Crediting the student's account at the institution; or (B) Initiating an EFT to a bank account designated by the student.
(ii) If an institution obtains a written authorization from the student, the institution may hold excess FWS funds under paragraph (a)(8) of this section.
(iii) The institution must obtain and use the written authorization in accordance with the requirements of paragraphs (a)(5) and (a)(6) of this section.
(5) In obtaining the student's written authorization described in paragraph (a)(4) of this section, an institution—
(i) May not require or coerce the student to provide that authorization;
(ii) Must allow the student to cancel or modify that authorization at any time; and
(iii) Must clearly explain to the student how it will carry out that activity.
(6)(i) If a student modifies the written authorization described in paragraph (a)(4) of this section, the modification takes effect on the date the institution receives the modification notice.
(ii) If a student cancels the written authorization described in paragraph (a)(4)(i)(A) of this section, the institution may use the FWS compensation to pay only those authorized charges incurred by the student before the institution received the notice.
(7) If an institution pays a student FWS compensation by crediting the student's account, and the result is a credit balance, the institution must pay the credit balance directly to the student as soon as possible but no later than 14 days after the balance occurred on the account.
(8) Except if prohibited by the Secretary under the reimbursement payment method, an institution may hold, on behalf of the student, FWS funds that would otherwise be paid directly to the student under paragraph (a)(7) of this section, if the institution obtains the authorization described in paragraph (a)(4)(ii) of this section. If an institution holds excess FWS funds, the institution must—
(i) Identify the amount of FWS funds the institution holds for each student in a subsidiary ledger account designated for that purpose;
(ii) Maintain, at all times, cash in its bank account in an amount at least equal to the amount of FWS funds the institution holds for the student; and
(iii) Pay any remaining balance by the end of the institution's final FWS payroll period for an award period.
(9) If a student cancels the written authorization as described in paragraph (a)(4)(ii) of this section to hold excess FWS funds, the institution must pay those funds directly to the student as soon as possible but no later than 14 days after the institution receives that cancellation notice.
(10) Regardless of who employs the student, the institution is responsible for ensuring that the student is paid for work performed.
(11) A student's FWS compensation is earned when the student performs the work.
(12) An institution may pay a student after the student's last day of attendance for FWS compensation earned while he or she was in attendance at the institution.
(b)(1) Except for the noncash contributions allowed under paragraph (b)(2) or (b)(3) of this section, an institution must pay the student its share of his or her FWS compensation at the same time it pays the Federal share.
(2) If an institution pays a student its FWS share for an award period in the form of tuition, fees, services, or equipment, it must pay that share before the student's final payroll period.
(3) If an institution pays its FWS share in the form of prepaid tuition, fees, services, or equipment for a forthcoming academic period, it must give the student a statement before the close of his or her final payroll period listing the amount of tuition, fees, services, or equipment earned.
(c) A correspondence student must submit his or her first completed lesson before receiving a payment.
(d) The institution may not obtain a student's power of attorney to authorize any disbursement of funds without prior approval from the Secretary.
(Approved by the Office of Management and Budget under control number 1845–0019)(Authority: 20 U.S.C. 1091, 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 53 FR 49147, Dec. 6, 1988; 57 FR 32356, July 21, 1992; 59 FR 61419, Nov. 30, 1994; 64 FR 58292, Oct. 28, 1999]
§ 675.17 [Reserved]
§ 675.18 Use of funds.
(a) General. An institution may use its FWS allocation only for—
(1) Paying the Federal share of FWS wages;
(2) Paying administrative expenses as provided for in 34 CFR 673.7;
(3) Meeting the cost of a Work-Colleges program under subpart C;
(4) Meeting the cost of a Job Location and Development program under subpart B; and
(5) Transferring a portion of its FWS allocation to its FSEOG program as described in paragraph (f) of this section.
(b) Carry forward funds. (1) An institution may carry forward and expend in the next award year up to 10 percent of the sum of its initial and supplemental FWS allocations for the current award year.
(2) Before an institution may spend its current year FWS allocation, it shall spend any funds carried forward from the previous year.
(c) Carry back funds. An institution may carry back and expend in the previous award year up to 10 percent of the sum of its initial and supplemental FWS allocations for the current award year. The institution's official allocation letter represents the Secretary's approval to carry back funds.
(d) The institution may use the funds carried forward or carried back under paragraphs (c) and (d) of this section, respectively, for activities described in paragraph (a) of this section.
(e) Transfer funds to SEOG. (1) Beginning with the 1993–94 award year, an institution may transfer up to 25 percent of the sum of its initial and supplemental FWS allocations for an award year to its FSEOG program.
(2) An institution shall use transferred funds according to the requirements of the program to which they are transferred.
(3) An institution shall report any transferred funds on the Fiscal Operations Report required under §675.19(b).
(f) Carry back funds for summer employment. An institution may carry back and expend in the previous award year any portion of its initial and supplemental FWS allocations for the current award year to pay student wages earned on or after May 1 of the previous award year but prior to the beginning of the current award year.
(g) Community service. (1) For the 2000–2001 award year and subsequent award years, an institution must use at least seven percent of the sum of its initial and supplemental FWS allocations for an award year to compensate students employed in community service activities. In meeting this community service requirement, an institution must include at least one—
(i) Reading tutoring project that employs one or more FWS students as reading tutors for children who are preschool age or are in elementary school; or
(ii) Family literacy project that employs one or more FWS students in family literacy activities.
(2) The Secretary may waive the requirements in paragraph (g)(1) of this section if the Secretary determines that an institution has demonstrated that enforcing the requirements in paragraph (g)(1) of this section would cause a hardship for students at the institution.
(3) To the extent practicable, in providing reading tutors for children under paragraph (g)(1)(i), an institution must—
(i) Give priority to the employment of students to tutor in reading in schools that are participating in a reading reform project that—
(A) Is designed to train teachers how to teach reading on the basis of scientifically-based research on reading; and
(B) Is funded under the Elementary and Secondary Education Act of 1965; and
(ii) Ensure that any student who is employed in a school participating in a reading reform project described in paragraph (g)(3)(i) of this section receives training from the employing school in the instructional practices used by the school.
(h) Payment for time spent in training and travel. (1) For any award year, an institution may pay students for a reasonable amount of time spent for training that is directly related to FWS employment.
(2) Beginning with the 1999–2000 award year, an institution may pay students for a reasonable amount of time spent for travel that is directly related to employment in community service activities (including tutoring in reading and family literacy activities).
(Authority: 20 U.S.C. 1095, 1096; 42 U.S.C. 2753, 2756, 2756b)
[52 FR 45770, Dec. 1, 1987, as amended at 57 FR 32356, July 21, 1992; 59 FR 61417, 61419, Nov. 30, 1994; 61 FR 60396, Nov. 27, 1996; 64 FR 58293, Oct. 28, 1999]
§ 675.19 Fiscal procedures and records.
(a) Fiscal procedures. (1) In administering its FWS program, an institution shall establish and maintain an internal control system of checks and balances that insures that no office can both authorize payments and disburse funds to students.
(2) If an institution uses a fiscal agent, that agent may perform only ministerial acts.
(3) An institution shall maintain funds received under this part in accordance with the requirements in §668.163.
(b) Records and reporting. (1) An institution must follow the record retention and examination provisions in this part and in 34 CFR 668.24.
(2) The institution must also establish and maintain program and fiscal records that—
(i) Include a certification by the student's supervisor, an official of the institution or off-campus agency, that each student has worked and earned the amount being paid. The certification must include or be supported by, for students paid on an hourly basis, a time record showing the hours each student worked in clock time sequence, or the total hours worked per day;
(ii) Include a payroll voucher containing sufficient information to support all payroll disbursements;
(iii) Include a noncash contribution record to document any payment of the institution's share of the student's earnings in the form of services and equipment (see §675.27(a)); and
(iv) Are reconciled at least monthly.
(3) Each year an institution shall submit a Fiscal Operations Report plus other information the Secretary requires. The institution shall insure that the information reported is accurate and shall submit it on the form and at the time specified by the Secretary.
(Approved by the Office of Management and Budget under control number 1845–0535)(Authority: 42 U.S.C. 2753 and 20 U.S.C. 1094 and 1232f)
[52 FR 45770, Dec. 1, 1987, as amended at 53 FR 30183, Aug. 10, 1988; 53 FR 49147, Dec. 6, 1988; 59 FR 61419, Nov. 30, 1994; 59 FR 61722, Dec. 1, 1994; 60 FR 61815, Dec. 1, 1995; 61 FR 60492, Nov. 27, 1996; 62 FR 50848, Sept. 26, 1997; 65 FR 65676, Nov. 1, 2000]
§ 675.20 Eligible employers and general conditions and limitation on employment.
(a) Eligible FWS employers. A student may be employed under the FWS program by—
(1) The institution in which the student is enrolled;
(2) A Federal, State, or local public agency;
(3) A private nonprofit organization; or
(4) A private for-profit organization.
(b) Agreement between institution and organization. (1) If an institution wishes to have its students employed under this part by a Federal, State or local public agency, or a private nonprofit or for-profit organization, it shall enter into a written agreement with that agency or organization. The agreement must set forth the FWS work conditions. The agreement must indicate whether the institution or the agency or organization shall pay the students employed, except that the agreement between an institution and a for-profit organization must require the employer to pay the non-Federal share of the student earnings.
(2) The institution may enter into an agreement with an agency or organization that has professional direction and staff.
(3) The institution is responsible for ensuring that—
(i) Payment for work performed under each agreement is properly documented; and
(ii) Each student's work is properly supervised.
(4) The agreement between the institution and the employing agency or nonprofit organization may require the employer to pay—
(i) The non-Federal share of the student earnings; and
(ii) Required employer costs such as the employer's share of social security or workers' compensation.
(c) FWS general employment conditions and limitation. (1) Regardless of the student's employer, the student's work must be governed by employment conditions, including pay, that are appropriate and reasonable in terms of—
(i) Type of work;
(ii) Geographical region;
(iii) Employee proficiency; and
(iv) Any applicable Federal, State, or local law.
(2) FWS employment may not—
(i) Impair existing service contracts;
(ii) Displace employees;
(iii) Fill jobs that are vacant because the employer's regular employees are on strike;
(iv) Involve the construction, operation, or maintenance of any part of a facility used or to be used for religious worship or sectarian instruction; or
(v) Include employment for the U.S. Department of Education.
(d) Academic credit and work-study. (1) A student may be employed under the FWS program and also receive academic credit for the work performed. Those jobs include, but are not limited to, work performed when the student is—
(i) Enrolled in an internship;
(ii) Enrolled in a practicum; or
(iii) Employed in a research, teaching, or other assistantship.
(2) A student employed in an FWS job and receiving academic credit for that job may not be—
(i) Paid less than he or she would be if no academic credit were received;
(ii) Paid for receiving instruction in a classroom, laboratory, or other academic setting; and
(iii) Paid unless the employer would normally pay the person for the same position.
(Approved by the Office of Management and Budget under control number 1845–0019)(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 53 FR 49147, Dec. 6, 1988; 59 FR 61419, Nov. 30, 1994; 62 FR 50848, Sept. 26, 1997; 64 FR 58293, Oct. 28, 1999]
§ 675.21 Institutional employment.
(a) An institution, other than a proprietary institution, may employ a student to work for the institution itself, including those operations, such as food service, cleaning, maintenance, or security, for which the institution contracts, if the contract specifies—
(1) The number of students to be employed; and
(2) That the institution selects the students to be employed and determines each student's pay rate.
(b) A proprietary institution may employ a student to work for the institution, but only in jobs that—
(1) Are in community services as defined in §675.2; or
(2) Are on campus and that—
(i) Involve the provision of student services as defined in §675.2(b) that are directly related to the work-study student's training or education;
(ii) To the maximum extent possible, complement and reinforce the educational program or vocational goals of the student; and
(iii) Do not involve the solicitation of potential students to enroll at the proprietary institution.
(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61417, Nov. 30, 1994; 67 FR 67078, Nov. 1, 2002]
§ 675.22 Employment provided by a Federal, State, or local public agency, or a private nonprofit organization.
(a) If a student is employed by a Federal, State, or local public agency, or a private nonprofit organization, the work that the student performs must be in the public interest.
(b) FWS employment in the public interest. The Secretary considers work in the public interest to be work performed for the national or community welfare rather than work performed to benefit a particular interest or group. Work is not in the public interest if—
(1) It primarily benefits the members of a limited membership organization such as a credit union, a fraternal or religious order, or a cooperative;
(2) It is for an elected official who is not responsible for the regular administration of Federal, State, or local government;
(3) It is work as a political aide for any elected official;
(4) A student's political support or party affiliation is taken into account in hiring him or her;
(5) It involves any partisan or nonpartisan political activity or is associated with a faction in an election for public or party office; or
(6) It involves lobbying on the Federal, State, or local level.
(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 57 FR 32356, July 21, 1992; 59 FR 61419, Nov. 30, 1994]
§ 675.23 Employment provided by a private for-profit organization.
(a) An institution may use up to 25 percent of its FWS allocation and reallocation for an award year to pay the compensation of FWS students employed by a private for-profit organization.
(b) If a student is employed by a private, for-profit organization—
(1) The work that the student performs must be academically relevant to the student's educational program, to the maximum extent practicable; and
(2) The private for-profit organization—
(i) Must provide the non-Federal share of the student's compensation; and
(ii) May not use any FWS funds to pay an employee who would otherwise be employed by that organization.
(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 57 FR 32356, July 21, 1992; 59 FR 61419, Nov. 30, 1994; 64 FR 58294, Oct. 28, 1999]
§ 675.24 Establishment of wage rate under FWS.
(a) Wage rates. (1) Except as provided in paragraph (a)(3) of this section, an institution shall compute FWS compensation on an hourly wage basis for actual time on the job. An institution may not pay a student a salary, commission, or fee.
(2) An institution may not count fringe benefits as part of the wage rate.
(3) An institution may pay a graduate student it employs a salary or an hourly wage, in accordance with its usual practices.
(b) Minimum wage rate. The minimum wage rate for a student employee under the FWS program is the minimum wage rate required under section 6(a) of the Fair Labor Standards Act of 1938.
(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61419, Nov. 30, 1994]
§ 675.25 Earnings applied to cost of attendance.
(a)(1) The institution shall determine the amount of earnings from a FWS job to be applied to a student's cost of attendance (attributed earnings) by subtracting taxes and job related costs from the student's gross earnings.
(2) Job related costs are costs the student incurs because of his or her job. Examples are uniforms and transportation to and from work. Room and board during a vacation period may also be considered a job related cost if they would not otherwise be incurred except for the FWS employment.
(b) If a student is employed under FWS during a vacation or other period when he or she is not attending classes, the institution shall apply the attributed earnings (earnings minus taxes and job related costs) to the cost of attendance for the next period of enrollment.
(Authority: 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61419, Nov. 30, 1994]
§ 675.26 FWS Federal share limitations.
Link to an amendment published at 71 FR 45698, Aug. 9, 2006.
(a)(1) The Federal share of FWS compensation paid to a student employed other than by a private for-profit organization, as described in §675.23, may not exceed 75 percent unless the Secretary approves a higher share under paragraph (a)(2) or (d) of this section.
(2) The Federal share of the compensation paid to a student may exceed 75 percent, but may not exceed 90 percent, if—
(i) The student is employed at a private nonprofit organization or a Federal, State, or local public agency that—
(A) Is not a part of, and is not owned, operated, or controlled by, or under common ownership, operation, or control with, the institution;
(B) Is selected by the institution on an individual case-by-case basis;
(C) Would otherwise be unable to afford the costs of this employment; and
(ii) The number of students compensated under paragraph (a)(2)(i) of this section is not more than 10 percent of the total number of students paid under the FWS Program at the institution.
(3) The Federal share of the compensation paid to a student employed by a private for-profit organization may not exceed 50 percent.
(4) An institution may not use FWS funds to pay a student after he or she has, in addition to other resources, earned $300 or more over his or her financial need.
(b) The institution may not include the following when determining the Federal share:
(1) Fringe benefits such as paid sick days, paid vacations, or paid holidays.
(2) The employer's share of social security, workers' compensation, retirement, or any other welfare or insurance program that the employer must pay on account of the student employee.
(c) If an institution receives more money under an employment agreement from an off-campus employer than required employer costs, its not-Federal share, and any share of administrative costs that the employer agreed to pay, the excess funds must be—
(1) Used to reduce the Federal share on a dollar-for-dollar basis;
(2) Held in trust for off-campus student employment next year; or
(3) Refunded to the off-campus employer.
(d) For each award year, the Secretary authorizes a Federal share of 100 percent of the compensation earned by a student under this part if—
(1) The work performed by the student is for the institution itself, for a Federal, State, or local public agency, or for a private nonprofit organization; and
(2)(i) The institution in which the student is enrolled—
(A) Is designated as an eligible institution under—
(1) The Developing Hispanic-Serving Institutions Program (34 CFR part 606);
(2) The Strengthening Institutions Program, American Indian Tribally Controlled Colleges and Universities Program, or Alaska Native and Native Hawaiian-Serving Institutions Program (34 CFR part 607);
(3) The Strengthening Historically Black Colleges and Universities Program (34 CFR part 608); or
(4) The Strengthening Historically Black Graduate Institutions Program (34 CFR part 609); and
(B) Requests that increased Federal share as part of its regular FWS funding application for that year;
(ii) The student is employed as a reading tutor for preschool age children or children who are in elementary school;
(iii) The student is performing family literacy activities in a family literacy project that provides services to families with preschool age children or children who are in elementary school; or
(iv) The student is employed as a mathematics tutor for children who are in elementary school through the ninth grade.
(Authority: 20 U.S.C. 1068d and 1103d; 42 U.S.C. 2753)
[52 FR 45770, Dec. 1, 1987, as amended at 59 FR 61417, 61419, Nov. 30, 1994; 61 FR 60396, Nov. 27, 1996; 62 FR 63439, Nov. 28, 1997; 63 FR 52855, Oct. 1, 1998; 64 FR 58294, Oct. 28, 1999; 66 FR 34039, June 26, 2001]
§ 675.27 Nature and source of institutional share.
(a)(1) An institution may use any resource available to it, except funds allocated under the FWS program, to pay the institutional share of FWS compensation to its students. The institutional share may be paid in the form of services and equipment, e.g., tuition, room, board, and books.
(2) The institution shall document all amounts claimed as non-cash contributions.
(3) Non-cash compensation may not include forgiveness of a charge assessed solely because of a student's employment under the FWS program.
(b) An institution may not solicit or accept fees, commission, contributions, or gifts as a condition for FWS employment, nor permit any organization with which it has an employment agreement to do so.
(Approved by the Office of Management and Budget under control number 1840–0535)(Authority: 42 U.S.C. 2754)
[52 FR 45770, Dec. 1, 1987, as amended at 53 FR 49147, Dec. 6, 1988; 59 FR 61419, Nov. 30, 1994; 62 FR 50848, Sept. 26, 1997]
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