36 C.F.R. Subpart F—Grant Administration
Title 36 - Parks, Forests, and Public Property
The grantee institution and the institution-designated project director share primary responsibility for the administration of grants. In the case of grants made to individuals, the project director has sole responsibility for the administration of the grant. (a) In addition to this part 1206, NARA has issued other regulations that apply to NHPRC grants in 36 CFR ch. XII, subchapter A. NARA also applies the principles and standards in the following Office of Management and Budget (OMB) Circulars for NHPRC grants: (1) OMB Circular A–21, “Cost Principles for Educational Institutions”; (2) OMB Circular A–87, “Cost Principles for State, Local and Indian Tribal Governments”; (3) OMB Circular A–122, “Cost Principles for Nonprofit Organizations”; and (4) OMB Circular A–133, “Audits of States, Local Governments, and Nonprofit Organizations.” (b) The OMB Circulars are available at http://www.whitehouse.gov/omb/circulars/index.php. (c) Additional policy guidance related to Title VI of the Civil Rights Act of 1964, regarding persons with limited English proficiency, is provided in Commission guidance at http://www.archives.gov/nhprc/ and from the NHPRC staff. You must obtain prior written approval from the Commission for most changes in the grant project and terms of the grant. Detailed instructions are found in How to Administer an NHPRC Grant available at http://www.archives.gov/NHPRC or from the NHPRC staff. (a) Requests for changes in the project must be submitted in writing and signed by grantee's authorized representative. The signed, written response of the Commission's Executive Director, or the Executive Director's designee, will constitute approval for the change. (b) Requests for extensions of the grant period should be signed by the grantee's authorized representative and submitted not more than two months before the scheduled end of the grant period. We will not allow extensions unless a project is up-to-date in its submission of financial and narrative reports. (a) Grant recipients are generally required to submit annual financial status reports and semi-annual narrative progress reports, as well as final financial and narrative reports at the conclusion of the grant period. The grant award document will specify the dates on which your reports are due. In order to fulfill its oversight and monitoring responsibilities, the NHPRC or Commission may require additional reports or information at any time during the grant. OMB Control Number 3095–0013 has been assigned to this information collection. (b) Detailed reporting requirements are found in How to Administer an NHPRC Grant available at http://www.archives.gov/NHPRC or from the NHPRC staff. Grant recipients must submit financial reports on Standard Form 269, if there is program income to report, or Standard Form 269A (Short Form), and have them signed by the grantee's authorized representative or by an appropriate institutional fiscal officer. If cost-sharing figures are less than 80 percent of the amount anticipated in the project budget, you must explain the reason for the difference. (a) Interim narrative reports should state briefly the performance objectives and activities for the entire grant and then focus on those accomplished during the reporting period. The report should include a summary of project activities; whether the project proceeded on schedule; any revisions of the work plan, staffing pattern, or budget; any Web address created by the project; and any other press releases articles or presentations relating to the grant project or its products. It should include an analysis of the objectives met during the reporting period and any objectives for the period that were not accomplished. For documentary editing projects, it also must include information about the publication of volumes and the completion of finding aids, as well as any work that is pending with publishers. (b) The final report must provide a detailed assessment of the entire project, following the format in paragraph (a) of this section, including whether the performance objectives and goals set in the original proposal were realistic; whether there were unpredicted results or outcomes; whether the project encountered unexpected problems and how you faced them; and how you could have improved the project. You must discuss the project's impact, if any, on the grant-receiving institution and others. You must indicate whether all or part of the project activities will be continued after the end of the grant, whether any of these activities will be supported by institutional funds or by grant funds, and if the NHPRC grant was instrumental in obtaining these funds. (c) The project director must sign final narrative reports. You must submit the materials determined by the Commission as found in the NHPRC grant announcements or specified in the grant award. No, the National Archives and Records Administration (NARA) and the Commission cannot assume any liability for accidents, illnesses, or claims arising out of any work undertaken with the assistance of the grant. Yes, grantee institutions, grant project directors, or grant staff personnel may publish results of any work supported by an NHPRC grant without review by the Commission; however, publications or other products resulting from the project must acknowledge the assistance of the NHPRC grant and all copies paid for by grant funds must be distributed at a reasonable cost.
Title 36: Parks, Forests, and Public Property
PART 1206—NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION
Subpart F—Grant Administration
§ 1206.70 Who is responsible for administration of NHPRC grants?
§ 1206.72 Where can I find the regulatory requirements that apply to NHPRC grants?
§ 1206.74 Do I need prior written approval for changes to the grant project?
§ 1206.76 How do I obtain written approval for changes in my grant project?
§ 1206.80 What reports am I required to make?
§ 1206.82 What is the format and content of the financial report?
§ 1206.84 What is the format and content of the narrative report?
§ 1206.86 What additional materials must I submit with the final narrative report?
§ 1206.88 Does the NHPRC have any liability under a grant?
§ 1206.90 Must I acknowledge NHPRC grant support?
