36 C.F.R. § 1228.160 How does an agency transfer records to a NARA records center?
Title 36 - Parks, Forests, and Public Property
An agency transfers records to a NARA records center using the following procedures: (a) General. NARA will ensure that its records centers meet the facilities standards in subpart K of this part, which meets the agency's obligation in §1228.154(a). (b) NARA records centers will not accept records that pose a threat to other records or to the health and safety of users including hazardous materials such as nitrate film, radioactive or chemically contaminated records, records exhibiting active mold growth, or untreated insect or rodent infiltrated records. Agencies may contact the NARA records center for technical advice on treating such records. (c) Agencies may use any NARA records center (see §1228.154(a)) if space is available for the storage of unclassified records. All NARA facilities are equipped to store classified records that have a national security classification up to Confidential, and certain NARA facilities can also accept Secret (or “Q”) classified records. Only the Washington National Records Center is equipped to store records that have been assigned a national security classification of Top Secret, as defined in Executive Order 12958 (3 CFR, 1995 Comp., p. 333) and predecessor orders. For storage of restricted records requiring vault storage (regardless of the level of classification), agencies must contact the records center(s) they wish to use to find out if the center(s) can properly store the records. (d) Transfers to NARA records centers must be preceded by the submission of a Standard Form 135, Records Transmittal and Receipt. Preparation and submission of this form will meet the requirements for records description provided in §1228.154(c), except the folder title list required for permanent and unscheduled records. A folder title list is also required for records that are scheduled for sampling or selection after transfer. (e) A separate SF 135 is required for each individual records series having the same disposition authority and disposition date. (f) For further guidance on transfer of records to a NARA records center, consult the NARA Records Center Program web site (http://www.archives.gov), or current NARA publications and bulletins by contacting the Office of Regional Records Services (NR), individual NARA regional facilities, or the Washington National Records Center (NWMW). [64 FR 67667, Dec. 2, 1999, as amended at 66 FR 27027, May 16, 2001; 67 FR 43253, June 27, 2002]
Title 36: Parks, Forests, and Public Property
PART 1228—DISPOSITION OF FEDERAL RECORDS
Subpart J—Transfer, Use, and Disposition of Records in a NARA Records Center
§ 1228.160 How does an agency transfer records to a NARA records center?
