36 C.F.R. § 1230.10 Do agencies need to request NARA approval for the disposition of all microform and source records?
Title 36 - Parks, Forests, and Public Property
(a) Permanent or unscheduled records. Agencies must schedule both source documents (originals) and microforms. NARA must approve the schedule, Standard Form (SF) 115, Request for Records Disposition Authority, in accordance with part 1228 of this chapter before any records, including source documents, can be destroyed. NARA will not approve the destruction of original records that have intrinsic value, or security classified or otherwise restricted original records that are scheduled as permanent, or original records that are scheduled as permanent and that have other characteristics that would limit the usefulness of microform copies for public reference. (1) Agencies that comply with the standards in §1230.14 must include on the SF 115 the following certification: “This certifies that the records described on this form were (or will be) microfilmed in accordance with the standards set forth in 36 CFR part 1230.” (2) Agencies using microfilming methods, materials, and procedures that do not meet the standards in §1230.14(a) must include on the SF 115 a description of the system and standards used. (3) When an agency intends to retain the silver original microforms of permanent records and destroy the original records, the agency must certify in writing on the SF 115 that the microform will be stored in compliance with the standards of §1230.20 and inspected as required by §1230.22. (b) Temporary records. Agencies do not need to obtain additional NARA approval when destroying scheduled temporary records that have been microfilmed. The same approved retention period for temporary records is applied to microform copies of these records. The original records can be destroyed once microfilm is verified, unless legal requirements prevent their early destruction.
Title 36: Parks, Forests, and Public Property
PART 1230—MICROGRAPHIC RECORDS MANAGEMENT
Subpart C—Microfilming Standards
§ 1230.10 Do agencies need to request NARA approval for the disposition of all microform and source records?
