36 C.F.R. § 1230.28 What must agencies do to send permanent microform records to a records storage facility?
Title 36 - Parks, Forests, and Public Property
(a) Follow the procedures in part 1228, subpart I, of this chapter and the additional requirements in this section. (b) Package non-silver copies separately from the silver gelatin original or silver duplicate microform copy and clearly label them as non-silver copies. (c) Include the following information on the transmittal (SF 135 for NARA records centers), or in an attachment to the transmittal. For records sent to an agency records center or commercial records storage facility, submit this information to NARA as part of the documentation required by §1228.154(c)(2) of this chapter: (1) Name of the agency and program component; (2) The title of the records and the media/format used; (3) The number or identifier for each unit of film; (4) The security classification, if any; (5) The inclusive dates, names, or other data identifying the records to be included on a unit of film; (6) Finding aids that are not contained in the microform; and (7) The inspection log forms and inspection reports required by §1230.22(a) (5) and (6). (d) Agencies may transfer permanent microform records to a records storage facility meeting the storage requirements in §1230.20(a) (see §1228.152(e)(3) of this chapter for NARA centers) only after the first inspection or with certification that the microforms will be inspected by the agency, an agency contractor, or a NARA records center (on a reimbursable basis) when the microforms become 2 years old.
Title 36: Parks, Forests, and Public Property
PART 1230—MICROGRAPHIC RECORDS MANAGEMENT
Subpart D—Storage, Use and Disposition Standards for Microform Records
§ 1230.28 What must agencies do to send permanent microform records to a records storage facility?
