36 C.F.R. § 1232.20 Agency program responsibilities.
Title 36 - Parks, Forests, and Public Property
Each Federal agency, in providing for effective controls over the creation of records, shall establish an appropriate program for the management of audiovisual records. This program shall be governed by the following requirements: (a) Prescribe the types of records to be created and maintained so that audiovisual activities and their products are properly documented. (Regulations on the appropriate types of permanent audiovisual records are located in §1228.266 of this chapter.) (b) Ensure that adequate training is provided to: (1) Agency personnel responsible for the disposition of audiovisual records; (2) Contractor personnel who have temporary custody of audiovisual records; and, (3) All users who create, handle, or maintain audiovisual records or operate equipment for their use. (c) Ensure that contract provisions protect the Government's legal title and control over audiovisual records and related documentation produced or maintained by contract. Ensure that contract provisions identify as deliverables any working papers/files that are needed for adequate and proper documentation. Include a provision that permits the Government to inspect contractor facilities used for the storage and handling of permanent or unscheduled audiovisual records. Agencies shall inspect such facilities at least once each year. (d) Keep inventories indicating the location of all generations of audiovisual records, whether in agency storage or in another facility such as a laboratory or library distribution center. (e) Schedule disposition of all audiovisual records as soon as practicable after creation. General Records Schedule 21 provides mandatory disposal authorization for temporary audiovisual records common to most Federal offices. Agencies must submit an SF 115, Request for Records Disposition Authority, to NARA to obtain authorization for the disposition of all other audiovisual records. The schedules covering permanent records must specify the different record elements identified in §1228.266, and must always include related finding aids. (f) Periodically review agency audiovisual recordkeeping practices for conformance with requirements and take necessary corrective action. [61 FR 32337, June 24, 1996, as amended at 66 FR 27027, May 16, 2001]
Title 36: Parks, Forests, and Public Property
PART 1232—AUDIOVISUAL RECORDS MANAGEMENT
Subpart B—Audiovisual Records Management
§ 1232.20 Agency program responsibilities.
