Title 36: Parks, Forests, and Public Property
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PART 1258—FEES
Section Contents
§ 1258.1 What is the authority for this part?
§ 1258.2 What does the NARA reproduction fee schedule cover?
§ 1258.4 What reproductions are not covered by the NARA fee schedule?
§ 1258.6 When does NARA provide reproductions without charge?
§ 1258.8 Who pays to have a copy negative made?
§ 1258.10 What is NARA's mail order policy?
§ 1258.12 NARA reproduction fee schedule.
§ 1258.14 What is NARA's payment policy?
§ 1258.16 Effective date.
Authority: 44 U.S.C. 2116(c) and 2307.
Source: 65 FR 60866, Oct. 13, 2000, unless otherwise noted.
§ 1258.1 What is the authority for this part?
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(a) 44 U.S.C. 2116(c) authorizes NARA to charge a fee for making or authenticating copies or reproductions of materials transferred to the Archivist's custody. This fee is to be “fixed by the Archivist at a level which will recover, so far as practicable, all elements of such costs and may, in the Archivist's discretion, include increments for the estimated replacement costs of equipment.” The fees collected for reproductions are to be paid into and expended as part of the National Archives Trust Fund.
(b) 44 U.S.C. 2307 authorizes the Archivist of the United States, as Chairman of the National Archives Trust Fund Board, to sell copies of microfilm publications at a price that will cover their cost, plus 10 percent.
§ 1258.2 What does the NARA reproduction fee schedule cover?
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The NARA reproduction fee schedule in §1258.12 covers reproduction of:
(a) NARA archival records, donated historical materials, Presidential records, and Nixon Presidential historical materials except as otherwise provided in §§1258.4 and 1258.6. Some reproduction services listed in §1258.12 may not be available at all NARA facilities;
(b) Other Federal records stored in NARA Federal records centers, except when NARA and the agency that transferred the records have agreed to apply that agency's fee schedule; and
(c) Records filed with the Office of the Federal Register.
§ 1258.4 What reproductions are not covered by the NARA fee schedule?
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The following categories are not covered by the NARA fee schedule in §1258.12.
(a) Still photography, including aerial film, and oversize maps and drawings. Information on the availability and prices of reproductions of records held in the Special Media Archives Services Division (NWCS), 8601 Adelphi Rd., College Park, MD 20740–6001, and in the Presidential libraries and regional archives (see 36 CFR 1253.3 and 36 CFR 1253.7 for addresses) may be obtained from the unit which has the original records.
(b) Motion picture, sound recording, and video holdings of the National Archives and Presidential libraries. Information on the availability of and prices for reproduction of these materials are available from the Special Media Archives Services Division (NWCS), 8601 Adelphi Rd., Room 3340, College Park, MD 20740–6001, or from the Presidential library which has such materials (see 36 CFR 1253.3 for addresses).
(c) Electronic records. Information on the availability of and prices for duplication are available from the Electronic and Special Media Records Services Division (NWME), 8601 Adelphi Rd., Room 5320, College Park, MD 20740–6001, or from the Presidential library which has such materials (see 36 CFR 1253.3 for addresses).
(d) Reproduction of the following types of records using the specified order form:
------------------------------------------------------------------------ Type of record and order form Price------------------------------------------------------------------------(1) Passenger arrival lists (order form NATF Form 81)........ $17.25------------------------------------------------------------------------(2) Federal Census requests (order form NATF Form 82)........ 17.50------------------------------------------------------------------------(3) Eastern Cherokee applications to the Court of Claims 17.50 (order form NATF Form 83)...................................------------------------------------------------------------------------(4) Land entry records (order form NATF 84).................. 17.75------------------------------------------------------------------------(5) Bounty land warrant application files (order form NATF 17.25 Form 85)....................................................------------------------------------------------------------------------(6) Pension files more than 75 years old (order form NATF 37.00 Form 85)_complete file......................................------------------------------------------------------------------------(7) Pension documents packet (order form NATF Form 85)....... 14.75------------------------------------------------------------------------(8) Military service files more than 75 years old (order form 17.00 NATF Form 86)...............................................------------------------------------------------------------------------
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(e) National Archives Trust Fund Board publications, including microfilm publications. Prices are available from the Customer Service Center (NWCC2), 8601 Adelphi Rd., Room 1000, College Park, MD 20740–6001.
(f) Reproductions of NARA operational records made in response to FOIA requests under part 1250 of this chapter.
(g) Orders for expedited service (“rush” orders) for reproduction of still pictures and motion picture and video recordings among the holdings of a Presidential library. Orders may be accepted on an expedited basis by the library when the library determines that sufficient personnel are available to handle such orders or that the NARA contractor making the reproduction can provide the service. Rush orders are subject to a surcharge to cover the additional cost of providing expedited service.
(h) Orders requiring additional expense to meet unusual customer specifications such as the use of special techniques to make a photographic copy more legible than the original document, or unusual format or background requirement for negative microfilm. Fees for these orders are computed for each order.
§ 1258.6 When does NARA provide reproductions without charge?
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NARA does not charge a fee for reproduction or certification in the instances described in this section, if the reproduction is not a color reproduction. Color reproductions are furnished to the public and the Government only on a fee basis.
(a) When NARA furnishes copies of documents to other elements of the Federal Government. However, a fee may be charged if the appropriate director determines that the service cannot be performed without reimbursement;
(b) When NARA wishes to disseminate information about its activities to the general public through press, radio, television, and newsreel representatives;
(c) When the reproduction is to furnish the donor of a document or other gift with a copy of the original;
(d) When the reproduction is for individuals or associations having official voluntary or cooperative relations with NARA in its work;
(e) When the reproduction is for a foreign, State, or local government or an international agency and furnishing it without charge is an appropriate courtesy;
(f) For records of other Federal agencies in NARA Federal records centers only:
(1) When furnishing the service free conforms to generally established business custom, such as furnishing personal reference data to prospective employers of former Government employees;
(2) When the reproduction of not more than one copy of the document is required to obtain from the Government financial benefits to which the requesting person may be entitled (e.g., veterans or their dependents, employees with workmen's compensation claims, or persons insured by the Government);
(3) When the reproduction of not more than one copy of a hearing or other formal proceeding involving security requirements for Federal employment is requested by a person directly concerned in the hearing or proceeding; and
(4) When the reproduction of not more than one copy of a document is for a person who has been required to furnish a personal document to the Government (e.g., a birth certificate required to be given to an agency where the original cannot be returned to the individual).
§ 1258.8 Who pays to have a copy negative made?
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Requests for photographs of materials for which no copy negative is on file are handled as follows:
(a) The customer is charged to make the copy negative, except in cases where NARA wishes to retain the negative for its own use.
(b) When no fee is charged the negative becomes the property of NARA. When a fee is charged the negative becomes the property of the customer.
§ 1258.10 What is NARA's mail order policy?
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(a) There is a minimum fee of $10.00 per order for reproductions that are sent by mail to the customer.
(b) Orders to addresses in the United States are sent either first class or UPS depending on the weight of the order and availability of UPS service. When a customer requests special mailing services (such as Express Mail or registered mail) and/or shipment to a foreign address, the cost of the special service and/or additional postage for foreign mail is added to the cost of the reproductions.
§ 1258.12 NARA reproduction fee schedule.
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(a) Certification: $6.
(b) Electrostatic copying (in order to preserve certain records which are in poor physical condition, NARA may restrict customers to photographic or microfilm copies instead of electrostatic copies):
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------------------------------------------------------------------------ Service Fee------------------------------------------------------------------------(1) Paper-to-paper copies (up to and including 11 in. by 17 \1\$0.15 in.) made by the customer on a NARA self-service copier.....------------------------------------------------------------------------(2) Paper-to-paper copies (up to and including 11 in. by 17 \1\0.50 in.) made by NARA staff.....................................------------------------------------------------------------------------(3) Oversized electrostatic copies........................... \2\2.70------------------------------------------------------------------------(4) Electrostatic copies (22 in. by 34 in.).................. \1\2.70------------------------------------------------------------------------(5) Microfilm or microfiche to paper copies made by the \1\0.30 customer on a NARA self-service copier......................------------------------------------------------------------------------(6) Microfilm or microfiche to paper copies made by NARA \1\1.90 staff.......................................................------------------------------------------------------------------------------------------------------------------------------------------------\1\ Per copy.\2\ Per linear foot.
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(c) Original negative microfilm (paper-to-microfilm): $0.70 per image.
(d) Self-service video copying in the Motion Picture, Sound and Video Research Room:
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------------------------------------------------------------------------ Service Fee------------------------------------------------------------------------(1) Initial 90-min use of video copying station with 120- $9.75 minute videocassette........................................------------------------------------------------------------------------(2) Additional 90-minute use of video copying station with no 6.25 videocassette...............................................------------------------------------------------------------------------(3) Blank 120-minute VHS videocassette....................... 3.50------------------------------------------------------------------------
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(e) Self-service Polaroid prints: $5.75 per print.
(f) Unlisted processes: For reproductions not covered by this fee schedule, see also §1258.4. Fees for other reproduction processes are computed upon request.
§ 1258.14 What is NARA's payment policy?
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(a) Form of payment. Fees may be paid in cash, by check or money order made payable to the National Archives Trust Fund, or by selected credit cards. Payments from outside the United States must be made by international money order payable in U.S. dollars or a check drawn on a U.S. bank.
(b) Timing. Fees must be paid in advance except when the appropriate director approves a request for handling them on an account receivable basis. Purchasers with special billing requirements must state them when placing orders and must complete any special forms for NARA approval in advance.
§ 1258.16 Effective date.
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The fees in this part are effective on November 13, 2000. If your order was received by NARA before this effective date, we will charge the fees in effect at the time the order was received.
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