36 C.F.R. Subpart D—How Do I Request to Use Washington, DC, Area NARA Facilities for an Event?
Title 36 - Parks, Forests, and Public Property
(a) All public areas in NARA facilities are intended for official NARA functions. However, if NARA does not have an event scheduled in a particular area, we may allow the use of that area for an event sponsored by another Federal agency or private group. The event must comply with the conditions in this subpart. (b) In the National Archives Building, you may request to use the following areas: (c) In the National Archives at College Park, you may request to use the following areas: You must adhere to the following rules when using any NARA facility for an event: (a) Any use of NARA public areas for an event must be for the benefit of or in connection with the archival and records activities administered by NARA and must be consistent with the public perception of NARA as a research and cultural institution as articulated in our Strategic Plan. (b) The event must be sponsored, cosponsored, or authorized by NARA. (c) You are not allowed to charge an admission fee or make any indirect assessment for admission, and you may not otherwise collect money at the event unless specifically authorized by the Archivist of the United States for special not-for-profit events which are held by organizations sponsored by NARA. Commercial advertising or the sale of any items is not permitted. (d) No areas on NARA property may be used to promote commercial enterprises or products or for partisan political, sectarian, or similar purposes. (e) Use of NARA public areas will not be authorized for any organization or group that engages in discriminatory practices proscribed by the Civil Rights Act of 1964, as amended. (f) You must not misrepresent your identity to the public nor conduct any activities in a misleading or fraudulent manner. (g) You must ensure that no Government property is destroyed, displaced, or damaged during your use of NARA public areas. You must take prompt action to replace, return, restore, repair or repay NARA for any damage caused to Government property during the use of NARA facilities. (h) Most areas are available from 8 a.m. until 9:30 p.m., Monday through Friday, and from 9:00 a.m. until 4:30 p.m. on Saturday. A NARA staff member must be present at all times when the NARA facility is in use. If the facilities and staff are available, NARA may approve requests for events that would be held before or after these hours. (i) You must provide support people as needed to register guests, distribute approved literature, name tags, and other material; and (j) NARA must approve any item that you plan to distribute or display at the event, and any notice or advertisement that mentions NARA, the National Archives Trust Fund Board, or incorporates any of the seals described in 36 CFR 1200.2. (a) How do I request to use a NARA public space for an event? To request the use of a NARA public space in the Washington, DC, area, you must complete NA Form 16008, Application for Use of Space. OMB control number 3095–0043 has been assigned to the information collection contained in this section. Copies of the form are available from the Facilities and Materiel Management Services Division, National Archives and Records Administration, 8601 Adelphi Road, College Park, Maryland, 20740–6001. Completed forms must be sent to this address. (b) When do I need to submit my request? You must submit requests for use of NARA public areas at least 30 calendar days before the proposed event is to occur. (a) Non-Federal organizations will be required to make a contribution to the National Archives Trust Fund to maintain the public area and to cover the cost of additional cleaning, guard and other required services. NARA will determine how much your contribution will be, based upon the level of NARA-provided services for your event. (b) Federal agencies using these spaces for official government functions must reimburse NARA only for the cost of additional cleaning, security, and other staff services. (c) An estimate of the costs can be obtained by contacting the Facilities and Materiel Management Services Division, National Archives and Records Administration, 8601 Adelphi Road, College Park, Maryland, 20740–6001. (a) When you request use of a NARA lecture room, auditorium, the Theater, or the Archivist's Reception Room, the Facilities and Materiel Management Services Division will review your request: (1) To ensure that it meets all of the provisions in this subpart; (2) To determine if the room you have requested is available on the date and time you have requested; and (3) To determine the cost of the event. (b) When the Facilities and Materiel Management Services Division has completed this review, they will notify you of their decision. They may ask for additional information before deciding whether or not to approve your event. (c) NARA reserves the right to reject or require changes in any material, activity, or caterer you intend to use for the event. (a) The Exhibition Hall is primarily used for the public exhibition of the Charters of Freedom and other documents from NARA's holdings. NARA also uses the Exhibition Hall for activities that further its Strategic Plan. Therefore, the use of the Exhibition Hall for private events is not permitted. In rare circumstances, NARA does, upon application, permit other Federal agencies, quasi-Federal agencies, and State and local governments to use the Exhibition Hall for official functions, with NARA as a co-sponsor. Governmental groups that use the Exhibition Hall for official functions must reimburse NARA for the cost of additional cleaning, security, and other staff services. (b) [Reserved]
Title 36: Parks, Forests, and Public Property
PART 1280—PUBLIC USE OF NARA FACILITIES
Subpart D—How Do I Request to Use Washington, DC, Area NARA Facilities for an Event?
§ 1280.70 When does NARA allow other groups to use its public areas for events?
------------------------------------------------------------------------ Area Capacity------------------------------------------------------------------------Theater................................... 216 persons.Archivist's reception room................ 70 to 150 persons.Conference rooms.......................... 30 to 70 persons.------------------------------------------------------------------------
------------------------------------------------------------------------ Area Capacity------------------------------------------------------------------------Auditorium................................ 332 persons.Lecture rooms............................. 30 to 70 persons (or up to 300 with all dividers removed).------------------------------------------------------------------------
§ 1280.72 What are the general rules for using NARA public areas?
§ 1280.74 How do I apply to use NARA public areas in Washington, DC, area facilities?
§ 1280.76 What will I have to pay to use a NARA public area for an event?
§ 1280.78 How will NARA handle my request to use a lecture room, the auditorium, the Theater, or the Archivist's Reception Room?
§ 1280.80 May I ask to use the Exhibition Hall?
