41 C.F.R. Subpart 109–50.1—Used Energy-Related Laboratory Equipment Grant Program
Title 41 - Public Contracts and Property Management
This subpart provides guidance on the granting of used energy-related laboratory equipment to universities and colleges and other nonprofit educational institutions of higher learning in the United States for use in energy-oriented educational programs. This subpart is applicable to DOE offices and designated contractors. DOE, to encourage research and development in the field of energy, awards grants of excess energy-related laboratory equipment to eligible institutions for use in energy-oriented educational programs. Under the Used Energy-Related Laboratory Equipment (ERLE) Grant Program, grants of used energy-related equipment excess to the requirements of DOE offices and designated contractors may be made to eligible institutions prior to reporting the equipment to GSA for reutilization screening. As used in this subpart the following definitions apply: Book value means acquisition cost less depreciation. DOE Financial Assistance Rules (10 CFR part 600) means the DOE regulation which establishes a uniform administrative system for application, award, and administration of assistance awards, including grants and cooperative agreements. Eligible institution means any nonprofit educational institution of higher learning, such as universities, colleges, junior colleges, hospitals, and technical institutes or museums located in the United States and interested in establishing or upgrading energy-oriented education programs. Energy-oriented education program means one that deals partially or entirely in energy or energy-related topics. Generally, equipment items classified in FSCG 66, Instruments and Laboratory Equipment, are eligible for granting under this program. Other selected items designated by the Office of Laboratory Policy and Infrastructure Management and approved by the DPMO, are made available under the program. Equipment which will not be granted include: (a) Any equipment determined to be required by DOE direct operations or DOE designated contractors; or (b) General supplies, such as Bunsen burners, hoods, work benches; office equipment and supplies; furniture; drafting supplies; refrigerators; tools; presses; lathes; furnaces; hydraulic and mechanical jacks; cranes; and hoists. (a) After DOE utilization screening through REAPS, items eligible for ERLE grants are extracted from the REAPS system and provided to the Office of Energy Research by electronic means. (b) The Office of Energy Research provides this information to prospective grantees through an automated system. (c) The following periods have been established during which time equipment will remain available to this program prior to reporting it to GSA for reutilization by other Federal agencies: (1) Thirty days from the date DOE utilization screening is completed to permit suitable time for eligible institutions to review and earmark the desired equipment. (2) An additional thirty days after the equipment is earmarked to permit the eligible institutions to prepare and submit an equipment proposal request and to provide time for field organizations to review and evaluate the proposal and take appropriate action. (d) Upon approval of the proposal, a grant will be issued to the institution upon completion. (e) A copy of the completed grant, shall be used to transfer title and drop accountability of the granted equipment from the financial records. (f) The cost of care and handling of personal property incident to the grant shall be charged to the receiving institution. Such costs may consist of packing, crating, shipping and insurance, and are limited to actual costs. In addition, where appropriate, the cost of any repair and/or modification to any equipment shall be borne by the recipient institution. (a) Gifts made under this program shall be included in the annual report of property transferred to non-Federal recipients, as required by 41 CFR 101–43.4701(c) and 109–43.4701(c). (b) A copy of each equipment agreement shall be forwarded to the Director, Office of Laboratory Policy and Infrastructure Management.
Title 41: Public Contracts and Property Management
PART 109–50—SPECIAL DOE DISPOSAL AUTHORITIES
Subpart 109–50.1—Used Energy-Related Laboratory Equipment Grant Program
§ 109-50.100 Scope of subpart.
§ 109-50.101 Applicability.
§ 109-50.102 General.
§ 109-50.103 Definitions.
§ 109-50.104 Equipment which may be granted.
§ 109-50.105 Equipment which may not be granted.
§ 109-50.106 Procedure.
§ 109-50.107 Reporting.
