41 C.F.R. § 109-1.5109 Control of sensitive items.
Title 41 - Public Contracts and Property Management
(a) A list of types of personal property considered to be sensitive shall be developed and maintained by each DOE activity/site, taking into consideration value, costs of administration, need for control, and other factors that management determines should apply. (b) Items of equipment which are also designated as sensitive items will be controlled as sensitive items and as equipment. (c) Written procedures shall be established for control of sensitive items and shall address: (1) Approval of purchase requisitions or issue documents at an appropriate supervisory level; (2) Establishment of controls in the central receiving and warehousing department, such as extraordinary physical protection, handling, and maintenance of a current listing of sensitive items; (3) Establishment and maintenance of appropriate records; (4) Requirement for tagging and identification; (5) Use of memorandum receipts or custody documents at time of assignment or change in custody; (6) Establishment of custodial responsibilities describing: (i) Need for extraordinary physical protection; (ii) Requirement for efficient physical and administrative control of sensitive items assigned for general use within an organizational unit as appropriate to the type of property and the circumstances; (iii) Requirement for prompt reporting and investigation of loss, damage or destruction; and (iv) Requirement for promptly reporting changes in custody. (7) Requirement for periodic physical inventories (see §109–1.5110 of this part). (8) Requirement for an employee transfer or termination check-out procedure and examination and adjustment of records; (9) Reminder of prohibition of use for other than official purposes and penalties for misuse; (10) A clear statement of the extent of responsibility for financial accountability depending upon contractor policy; and (11) Other procedures which have demonstrated efficient physical and administrative control over sensitive items.
Title 41: Public Contracts and Property Management
PART 109–1—INTRODUCTION
Subpart 109–1.51—Personal Property Management Standards and Practices
§ 109-1.5109 Control of sensitive items.
