41 C.F.R. § 301-11.300 When is actual expense reimbursement warranted?
Title 41 - Public Contracts and Property Management
When: (a) Lodging and/or meals are procured at a prearranged place such as a hotel where a meeting, conference or training session is held; (b) Costs have escalated because of special events (e.g., missile launching periods, sporting events, World's Fair, conventions, natural disasters); lodging and meal expenses within prescribed allowances cannot be obtained nearby; and costs to commute to/from the nearby location consume most or all of the savings achieved from occupying less expensive lodging; (c) Because of mission requirements; or (d) Any other reason approved within your agency.
Title 41: Public Contracts and Property Management
PART 301–11—PER DIEM EXPENSES
Subpart D—Actual Expense
§ 301-11.300 When is actual expense reimbursement warranted?
