41 C.F.R. Subpart B—Conference Attendees
Title 41 - Public Contracts and Property Management
Note to subpart B: Use of pronouns “we”, “you”, and their variants throughout this subpart refers to the agency. When meals or light refreshments are furnished by the Government or are included in the registration fee the applicable M&IE will be calculated as follows: (a) If meals are furnished, the appropriate deduction from the M&IE rate must be made (see §301–11.18 of this chapter). (b) If light refreshments are furnished, no deduction of the M&IE allowance is required. [FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt. 2005–06, 70 FR 60222, Oct. 17, 2005] An employee, authorized to attend a conference, may be authorized the conference lodging allowance as prescribed in §§301–74.8 and 301–74.9. No. The conference lodging allowance is a separate method of reimbursement for lodgings expenses. If the conference lodging allowance still is inadequate, you may authorize actual expense reimbursement under §301–11.300 of this chapter in lieu of the conference lodging allowance method. Yes, you may reimburse travelers for an advanced discounted payment for a conference or training registration fee as soon as you have approved their travel to that event, and they submit a proper claim for the expenses incurred. [FTR Amdt. 2006–02, 71 FR 24598, Apr. 26, 2006] In all cases where a traveler is unable to attend an event for which a discounted registration fee was paid and reimbursed in advance of the event, the traveler must seek a refund of the registration fee and repay the agency with any refund received. If no refund is made, the agency must absorb the advanced payment if the traveler's failure to attend the event was caused either by an agency decision or for reasons beyond the employee's control that are acceptable to the agency, e.g., unforeseen illness or emergency. If no refund is made, and the traveler's failure to attend the scheduled event is due to reasons deemed unexcusable by the agency, the traveler must repay the agency for the amount advanced. [FTR Amdt. 2006–02, 71 FR 24598, Apr. 26, 2006]
Title 41: Public Contracts and Property Management
PART 301–74—CONFERENCE PLANNING
Subpart B—Conference Attendees
§ 301-74.21 What is the applicable M&IE rate when meals or light refreshments are furnished by the Government or are included in the registration fee?
§ 301-74.22 When may an employee, attending a conference, be authorized the conference lodging allowance?
§ 301-74.23 Is the conference lodging allowance an actual expense reimbursement?
§ 301-74.24 When should actual expense reimbursement be authorized for conference attendees?
§ 301-74.25 May we reimburse travelers for an advanced payment of a conference or training registration fee?
§ 301-74.26 What is the traveler required to do if he/she is unable to attend an event for which they were reimbursed for an advanced discounted payment of a conference or training registration fee?
