41 C.F.R. PART 302–8—ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)
Title 41 - Public Contracts and Property Management
Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747, 3 CFR, 1971–1975 Comp., p. 586.
Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise noted.
Note to subpart A: Use of pronouns “I”, “you”, and their variants throughout this subpart refers to the employee, unless otherwise noted. Your agency may authorize extended storage of HHG under the following circumstances: (a) Extended storage of HHG may be authorized in lieu of shipment when: (1) You are assigned to an isolated duty station within CONUS (see subpart B of this part); (2) You are assigned to an overseas official station where your agency limits the amount of HHG you may transport to that location; (3) You are assigned to an OCONUS official station and your agency determines extended storage is in the public interest or cost effective to do so; or (4) It is necessary for a temporary change of station (TCS). (b) Extended storage of HHG is not permitted for a career SES employee eligible for last move home benefits. The purpose of extended storage is to assist in protecting personal items when you are: (a) Authorized a temporary change of station (TCS) under §302–3.400 of this chapter; (b) Assigned to isolated locations in CONUS to which the employee cannot take or at which the employee is unable to use his/her HHG and personal effects because of the absence of residence quarters at that location, (c) Assigned OCONUS when: (1) The official station is one to which you cannot take or at which you are unable to use your HHG and your personal effects; or (2) The head of your agency authorizes storage of your HHG is in the public interest or is more economical than transporting; or (d) Storage is necessary during school recess for DoDDS teachers. Your agency will indicate on your travel authorization the specific allowances you are authorized as provided in this chapter. No, an advance of funds is not allowed for storage allowances of HHG. Extended storage of HHG belonging to an employee transferred or a new appointee assigned to an official station at an isolated location in CONUS may be allowed only when it is clearly justified under the conditions in this part and is not primarily for the convenience, or at the request of, the employee or the new appointee. (a) As determined by your agency, an official station at an isolated location is a place of permanent duty assignment in CONUS at which you have no alternative except to live where you are unable to use your HHG because: (1) The type of quarters you are required to occupy at the isolated official station will not accommodate your HHG; or (2) Residence quarters which would accommodate your HHG are not available within reasonable daily commuting distance of the official station. (b) The designation of an official station as isolated in accordance with paragraph (a) of this section shall not preclude a determination in individual instances that adequate housing is available for some employees stationed there based on housing which may be available within daily commuting distance and the size and other characteristics of each employee's immediate family. In such instances the station shall not be considered isolated with regard to you if your agency determines adequate family housing is available for you. Note to Yes, you are eligible for extended storage of HHG and personal effects if: (a) You are stationed at an isolated official station which your agency determines meets the criteria in §302–8.101; (b) You performed relocation travel or travel as a new appointee; and (c) Your agency authorizes payment for extended storage of your HHG. Your HHG may be stored either in: (a) Available Government-owned storage space; or (b) Suitable commercial storage space obtained by the Government if: (1) Government-owned space is not available, or (2) Commercial storage space is more economical or suitable because of location, transportation costs, or for other reasons. Allowable costs for storage include the cost of: (a) Necessary packing; (b) Crating; (c) Unpacking; (d) Uncrating; (e) Transportation to and from place of storage; (f) Charges while in storage; and (g) Other necessary charges directly relating to the storage as approved by your agency. Yes, you may transport a portion of your HHG to the official station and store the remainder at Government expense, if authorized by your agency. The combined weight, however, of the HHG stored and transported must not exceed the maximum 18,000 pounds net weight. Yes, you may change from temporary to extended storage, if authorized by your agency. Yes, you may change from storage at personal expense to extended storage at Government expense, if authorized by your agency. The authorized time period for extended storage of your HHG is for the duration of the assignment not to exceed 3-years. However: (a) Your agency will conduct periodic reviews to determine whether current housing conditions at your isolated official station warrant continuation of storage; (b) Eligibility for extended storage at Government expense will terminate on your last day of active duty at the isolated official station. However your HHG may remain in temporary storage for an additional period of time not to exceed 90 days, if approved by your agency. (c) When eligibility ceases, storage at Government expense may continue until the beginning of the second month after the month in which your tour at the official station OCONUS terminates, unless to avoid inequity your agency extends the period. Yes, you are eligible for extended storage during assignment OCONUS if your agency authorizes it, and if: (a) The official station is one to which you are not authorized to take, or at which you are unable to use, your HHG; or (b) Your agency authorizes it as being in the public interest; or (c) Your agency determines the estimated cost of storage would be less than the cost of round-trip transportation (including temporary storage) of the HHG to your new official station. No, your agency will determine when it is in the Government's interest to reimburse you for extended storage of HHG OCONUS. No; the same allowable extended storage expenses provided in §§302–8.103 through 302–8.108 apply to extended storage OCONUS. Time limitations for extended storage of your HHG will be determined by your agency as follows: (a) For the duration of the OCONUS assignment plus 30 days prior to the time the tour begins and plus 60 days after the tour is completed; (b) Extensions may be allowed for subsequent service or tours of duty at the same or other overseas stations if you continue to be eligible as set forth in §302–8.200; and (c) When eligibility ceases, storage at Government expense may continue until the beginning of the second month after the month in which your tour at the official station OCONUS terminates, unless to avoid inequity your agency extends the period. (a) Description. The Department of Defense Overseas Teachers Pay and Personnel Practices Act (20 U.S.C. 905) provides authority for the storage of the HHG of DoDDS teachers during the recess period between 2 consecutive school years. (b) Regulations. See the DoD Joint Travel Regulations (JTR), Volume 2, published by the Per Diem, Travel and Transportation Allowance Committee and available on the world wide web at http://www.dtic.mil/perdiem. If you do not report for service at the beginning of the next school year, you must repay the Government for the cost of the extended storage of your HHG during the recess. Except for reasons beyond your control and acceptable to DoD, you shall be obligated to reimburse DoD the amount paid for the commercial storage, including related services. If, however, the property was stored in a Government facility, you shall pay DoD an amount equal to the reasonable value of the storage furnished, including related services. Note to subpart E: Use of pronouns “we”, “you”, and their variants throughout this subpart refers to the agency. You must establish policies and procedures governing this part including: (a) When you will authorize payment; (b) Who will determine whether payment is appropriate; (c) How and when reimbursements will be paid; (d) Which locations meet the criteria of this part for isolated official station at which conditions exist for allowing extended storage at Government expense for some or all employees; (e) Who will determine the duration and place of extended storage. You should limit payment of extended storage of HHG to only those expenses that are necessary and in the interest of the Government. Yes, the employee may determine options in the preference of his/her storage. You may authorize the employee to: (a) Transport a portion of his/her HHG to the official station and store the remainder at Government expense; (b) Change from temporary to extended storage; and (c) Change from storage at personal expense to extended storage at Government expense.
Title 41: Public Contracts and Property Management
PART 302–8—ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)
Section Contents
§ 302-8.1 When may extended storage of HHG be authorized?
§ 302-8.2 What is the purpose of extended storage?
§ 302-8.3 How will I know when my agency has made a decision to authorize extended storage of my HHG?
§ 302-8.4 May I receive an advance of funds for storage allowances covered by this part?
§ 302-8.100 What is the policy for extended storage of HHG during assignment to isolated locations in CONUS?
§ 302-8.101 What are the criteria for determining whether an official station is an isolated official station for purposes of this part?
§ 302-8.102 Am I eligible for extended storage of HHG and personal effects?
§ 302-8.103 Where may my HHG be stored?
§ 302-8.104 What are the allowable costs for storage?
§ 302-8.105 May I transport a portion of my HHG to the official station and store the remainder at Government expense?
§ 302-8.106 May I change from temporary to extended storage?
§ 302-8.107 May I change from storage at personal expense to extended storage at Government expense?
§ 302-8.108 What is the authorized time period for extended storage of my HHG?
§ 302-8.200 Am I eligible for extended storage during assignment OCONUS?
§ 302-8.201 Am I entitled to reimbursement for extended storage of HHG?
§ 302-8.202 Do provisions for the place, choice, or type of storage, allowable costs, or partial storage during assignment OCONUS differ from those prescribed for storage during assignment to isolated locations in CONUS?
§ 302-8.203 What is the authorized time period for extended storage of my HHG?
§ 302-8.300 Under what authority am I provided storage during school recess?
§ 302-8.301 What obligations do I have if I do not report for service at the beginning of the next school year?
§ 302-8.400 What policies must we establish for the allowance for extended storage of HHG?
§ 302-8.401 How should we administer the authorization and payment of extended storage of HHG?
§ 302-8.402 May we allow the employee to determine options in the preference of his/her storage?
Subpart A—General
top
§ 302-8.1 When may extended storage of HHG be authorized?
top
§ 302-8.2 What is the purpose of extended storage?
top
§ 302-8.3 How will I know when my agency has made a decision to authorize extended storage of my HHG?
top
§ 302-8.4 May I receive an advance of funds for storage allowances covered by this part?
top
Subpart B—Extended Storage During Assignment to Isolated Locations in the Continental United States (CONUS)
top
§ 302-8.100 What is the policy for extended storage of HHG during assignment to isolated locations in CONUS?
top
§ 302-8.101 What are the criteria for determining whether an official station is an isolated official station for purposes of this part?
top
§ 302-8.102 Am I eligible for extended storage of HHG and personal effects?
top
§ 302-8.103 Where may my HHG be stored?
top
§ 302-8.104 What are the allowable costs for storage?
top
§ 302-8.105 May I transport a portion of my HHG to the official station and store the remainder at Government expense?
top
§ 302-8.106 May I change from temporary to extended storage?
top
§ 302-8.107 May I change from storage at personal expense to extended storage at Government expense?
top
§ 302-8.108 What is the authorized time period for extended storage of my HHG?
top
Subpart C—Extended Storage During Assignment Outside the Continental United States (OCONUS)
top
§ 302-8.200 Am I eligible for extended storage during assignment OCONUS?
top
§ 302-8.201 Am I entitled to reimbursement for extended storage of HHG?
top
§ 302-8.202 Do provisions for the place, choice, or type of storage, allowable costs, or partial storage during assignment OCONUS differ from those prescribed for storage during assignment to isolated locations in CONUS?
top
§ 302-8.203 What is the authorized time period for extended storage of my HHG?
top
Subpart D—Storage During School Recess for Department of Defense Overseas Dependents School (DoDDS) Teachers
top
§ 302-8.300 Under what authority am I provided storage during school recess?
top
§ 302-8.301 What obligations do I have if I do not report for service at the beginning of the next school year?
top
Subpart E—Agency Responsibilities
top
§ 302-8.400 What policies must we establish for the allowance for extended storage of HHG?
top
§ 302-8.401 How should we administer the authorization and payment of extended storage of HHG?
top
§ 302-8.402 May we allow the employee to determine options in the preference of his/her storage?
top
