41 C.F.R. Subpart D—Relocation Separation
Title 41 - Public Contracts and Property Management
Yes, once you have completed your duty OCONUS as specified in your service agreement, your agency must pay one-way transportation expenses for you, for your family member(s), and for your household goods. Yes, if you have successfully completed your service agreement, you may transport your household goods to a location other than your actual place of residence when you separate from the Government. However, the cost cannot exceed what it would cost to your actual place of residence. Any additional cost will be borne by you. Yes, your agency may pay for your immediate family member(s) and your household goods to be returned to the U.S. before you complete your service agreement. However, your reason for not completing your service agreement must be determined by your agency as compassionate in nature or for circumstances beyond your control. No, you cannot claim reimbursement for the return of your immediate family member(s) or household goods more than once under one service agreement.
Title 41: Public Contracts and Property Management
PART 302–3—RELOCATION ALLOWANCE BY SPECIFIC TYPE
Subpart D—Relocation Separation
Overseas to U.S. Return for Separation
§ 302-3.300 Must my agency pay for return relocation expenses for my immediate family and me once I have completed my duty OCONUS?
§ 302-3.301 May I transport my household goods to a location other than my actual place of residence when I separate from the Government?
§ 302-3.302 May my agency pay for my immediate family member(s) and my household goods to be returned to the U.S. before I complete my service agreement?
§ 302-3.303 May I claim reimbursement for the return of my immediate family member(s) or household goods more than once under one service agreement?
SES Separation for Retirement
§ 302-3.304 Who is entitled to SES separation relocation allowances?
You are entitled to SES separation relocation allowances if you meet the conditions in §302–3.307 and you are:
(a) A career appointee to the SES as defined in 5 U.S.C. 3132(a)(4); or
(b) A non-SES appointee who elects to retain SES retirement benefits and:
(1) Has a basic rate of pay at Level V of the Executive Schedule or higher; or
(2) Was previously a career appointee in the SES; or
(3) Elected under 5 U.S.C. 3392(c) to retain SES retirement benefits; or
(c) A Medical Center Director who:
(1) Served as a director of a Department of Veterans Affairs medical center under 38 U.S.C. 4103(a)(8) as in effect on November 17, 1988; or
(2) Separated from Government service on or after October 2, 1992; or
(3) Is not covered in paragraphs (a) or (b) of this section; or
(d) An immediate family member of an SES employee who died:
(1) In Government service on or after January 1, 1994; or
(2) After separating from Government service but before travel and/or transportation authorized under this subpart were completed.
§ 302-3.305 Who is not eligible for SES separation relocation expense allowances?
You are not eligible for SES separation relocation expense allowances if:
(a) You are a career appointee to an SES position, and your appointment is a limited term, limited emergency, or a noncareer appointment. (See 5 U.S.C. 3132(a)(5) through (7)); or
(b) You are an appointee to the Government but do not meet the criteria status within §302–3.304.
§ 302-3.306 If I meet the conditions in §302–3.307, what expenses am I allowed under separation for retirement travel?
If you meet the conditions in §302–3.307, see item 7 of Tables A and C in §302.3.101.
§ 302-3.307 Under what conditions may I receive separation relocation travel for my family and me?
You may receive separation relocation travel for you and your family if:
(a) You are a career appointee as defined in 5 U.S.C. 3132(a)(4), and you were transferred or reassigned geographically in the interest of and at the expense of the Government from one official station to another for permanent duty from:
(1) An SES career appointment to another SES career appointment; or
(2) An SES career appointment to an appointment outside the SES at a rate of pay equal to or higher than Level V of the Executive Schedule, and the employee elects to retain SES retirement benefits under 5 U.S.C. 3392; or
(3) A non-SES career appointment at the time of your transfer or assignment, which includes an appointment in a civil service position outside the SES, to an SES career appointment;
(b) At the time of the transfer or reassignment:
(1) You were eligible to receive an annuity for optional retirement under section 8336(a), (b), (c), (e), (f), or (j) or subchapter III of chapter 83 (Civil Service Retirement System (CSRS)) or under section 8412 of subchapter II of chapter 84 (Federal Employees Retirement System (FERS)) of title, 5 U.S.C.; or
(2) You were within 5 years of eligibility to receive an annuity for optional retirement under one of the authorities in paragraph (b)(1) of this section; or
(3) You were eligible to receive an annuity based on discontinued service retirement or early voluntary retirement under an OPM authorization, under section 8336(d) of subchapter III of chapter 83, or under 8414(b) of subchapter II of chapter 84 of title 5, U.S.C.;
(c) You separate from Federal service on or after September 22, 1988;
(d) You are eligible to receive an annuity upon separation (or, in the case of death, you met the requirements for being considered eligible to receive an annuity, as of the date of death) under the provisions of subchapter III of chapter 83 (CSRS) or chapter 84 (FERS) of title 5, U.S.C., including an annuity based on optional retirement, discontinued service retirement, early voluntary retirement under an OPM authorization, or disability retirement; and
(e) You have not previously received separation relocation benefits from the Government for retirement.
§ 302-3.308 Do I have to provide my agency with any special documents before receiving reimbursement for moving expenses?
Yes, before receiving reimbursement for moving expenses, you must submit a request to your agency for authorization and approval of your moving expenses with your tentative moving dates and the origin and destination location of your planned move, within the timeframe and format specified by your agency.
§ 302-3.309 Where should my travel and transportation begin?
Your travel and shipment of your HHG should begin from your last official station.
§ 302-3.310 Where will I be authorized to separate?
You will be authorized to separate at the place where you have chosen to reside within the United States.
§ 302-3.311 May I receive reimbursement for travel and transportation from an alternate location other than the duty station?
You will only be reimbursed for expenses up to the cost of travel and transportation expenses from your authorized official station to the place in the U.S. you have elected to reside. Any additional cost you will have to pay.
§ 302-3.312 Upon separation, if I elect to reside in a different geographical area which is less than 50 miles from my official duty station, will I receive reimbursement?
No, if upon separation you elect to reside in a different geographical area which is less than 50 miles from your official station, you will not receive reimbursement.
§ 302-3.313 May I have my household goods transported from more than one location?
Yes, you may have your household goods transported from more than one location. However, you will only receive reimbursement based on the cost of shipment from your official station, in one lot by the most economical route to the location where you elect to return. You will have to pay for any cost above what is authorized.
§ 302-3.314 Is there a time limit when I must begin my travel and transportation upon separation?
Yes, all travel and transportation of household goods must begin no later than six months after:
(a) Your date of separation; or
(b) The date of death of the employee who died before separation.
§ 302-3.315 May I be granted an extension on beginning my separation travel?
Your agency may grant you or your family member (in case of your death) an extension on beginning your separation travel, not to exceed 2 years from your effective date of separation or death if you died before separating.
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