45 C.F.R. PART 1222—PARTICIPATION OF PROJECT BENEFICIARIES
Title 45 - Public Welfare
Authority: Secs. 106 and 420 of Pub. L. 93–113, 87 Stat. 398 and 414.
Source: 40 FR 57217, Dec. 8, 1975, unless otherwise noted.
The purpose of these regulations is to prescribe requirements for the establishment of a continuing mechanism for the meaningful participation of project beneficiaries in the planning, development, and implementation of project activities utilizing full-time volunteers authorized under Title I of the Domestic Volunteer Service Act of 1973, Pub. L. 93–113. This policy specifically implements Section 106, Title I, Pub. L. 93–113. These regulations apply to all full-time volunteer programs and projects under title I, Pub. L. 93–113, including grant programs. Included in these programs are VISTA (part A), University Year for ACTION (UYA) (part B), ACTION Cooperative Volunteers (ACV) and Program for Local Services (PLS) (part C). (a) Each potential project sponsor shall establish an advisory group for the project, to include substantial membership of potential project beneficiaries or, to the extent feasible, their democratically chosen representatives, prior to the submission of an application to ACTION for volunteers. (b) The term “substantial” means, in this case, a sufficient number of appropriate persons to assure that the concerns and points of view of the potential project beneficiaries are adequately presented and considered in the deliberations of the group. The phrase “project beneficiaries” means, in this case, recipients of benefits accruing directly from project activities as conducted by ACTION Volunteers. (c) Potential sponsoring organizations that have an established governing, policy, or advisory group whose membership is composed of at least 50% of members of the beneficiary population are not required to establish a separate project advisory group for the purposes of these regulations. The advisory group shall have the following responsibilities for the intent and purposes of these requirements: (a) To the extent practical, assist the sponsor in the initial planning of a new project proposal and in the planning of a continuation project application. (b) To review and provide written comments concerning any project application prior to the submission of the application to ACTION. A copy of such comments shall accompany each application to ACTION. (c) To meet with the sponsoring organization's staff at periodic intervals, but no less than twice per project year, for the purpose of reviewing and commenting on the development and implementation of the project. Such project review and commentary should be directed toward the adequacy of the project to meet the identified needs of the project beneficiaries. (d) To submit, if it so chooses, written reports and/or copies of minutes of its meetings to the sponsor to accompany the Sponsor's Quarterly Program Report (A–568) submitted to the appropriate ACTION regional office. As permitted by law, ACTION regional staff may pay for certain incidental out-of-pocket expenses incurred by the advisory group in connection with its responsibilities under §1222.4. The sponsor or potential sponsor shall furnish the following evidence of the advisory group's participation in the planning, development, and implementation of the project: (a) Each new application to ACTION for volunteers shall contain a statement describing how the advisory group has participated in the planning of the project proposal. This statement shall be signed by an authorized representative of the Advisory group (see §1222.4–2). For continuation project applications, a written statement shall be included which specifies how the advisory group complied with its responsibilities under §1222.4 of these regulations. This statement shall be signed by an authorized representative of the advisory group (see §1222.4–2 and 3). (b) In each Sponsor's Quarterly Program Report (A–568), the sponsor shall include a brief statement describing the extent to which the advisory group was involved in the continuing development and implementation of the project.
Title 45: Public Welfare
PART 1222—PARTICIPATION OF PROJECT BENEFICIARIES
Section Contents
§ 1222.1 Purpose.
§ 1222.2 Applicability.
§ 1222.3 Policy.
§ 1222.4 Advisory group responsibilities.
§ 1222.5 Advisory group expenses.
§ 1222.6 Sponsor's responsibilities.
§ 1222.1 Purpose.
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§ 1222.2 Applicability.
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§ 1222.3 Policy.
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§ 1222.4 Advisory group responsibilities.
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§ 1222.5 Advisory group expenses.
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§ 1222.6 Sponsor's responsibilities.
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