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45 C.F.R. Appendix A to Part 2507—Freedom of Information Act Request Letter (Sample)

Title 45 - Public Welfare

Title 45: Public Welfare
PART 2507—PROCEDURES FOR DISCLOSURE OF RECORDS UNDER THE FREEDOM OF INFORMATION ACT

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Appendix A to Part 2507—Freedom of Information Act Request Letter (Sample)

Freedom of Information Act Officer____________________
Name of Agency____________________
Address of Agency____________________
City, State, Zip Code____________________

Re: Freedom of Information Act Request.

Dear____: This is a request under the Freedom of Information Act.

I request that a copy of the following documents [or documents containing the following information] be provided to me: [identify the documents or information as specifically as possible].

[Sample requester descriptions]

—A representative of the news media affiliated with the ____ newspaper (magazine, television station, etc.) and this request is made as part of news gathering and not for commercial use.

—Affiliated with an educational or non-commercial scientific institution, and this request is not for commercial use.

—An individual seeking information for personal use and not for commercial use.

—Affiliated with a private corporation and am seeking information for use in the company's business.

[Optional] I am willing to pay fees for this request up to a maximum of $____. If you estimate that the fees will exceed this limit, please inform me first.

[Optional] I request a waiver of all fees for this request. Disclosure of the requested information to me is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of government and is not primarily in my commercial interest. [Include a specific explanation.]

In order to help you determine my status to assess fees, you should know that I am (insert a suitable description of the requester and the purpose of the request).

Thank you for your consideration of this request.

      Sincerely,

Name____________________
Address____________________
City, State, Zip Code____________________
Telephone Number [Optional]____________________

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