32 C.F.R. Appendix D to Part 505—Glossary of Terms
Title 32 - National Defense
Section I Abbreviations AAFES Army and Air Force Exchange Service AARA Access and Amendment Refusal Authority ACSIM Assistant Chief of Staff for Information Management DA Department of the Army DOD Department of Defense GAO General Accounting Office GSA General Services Administration JUMPS Joint uniform military pay system MACOM Major Army command MPMIS Military Police management information system NARS National Archives and Records Service NGB National Guard Bureau OMB Office of Management and Budget OPM Office of Personnel Management SSN Social Security Number TAG The Adjutant General TIG The Inspector General TJAG The Judge Advocate General USACIDC U.S. Army Criminal Investigation Command Section II Terms Access The review of a record or obtaining a copy of a record or parts thereof in a system of records. Agency The DOD is a single agency for the purpose of disclosing records subject to The Privacy Act of 1974. For other purposes, including access, amendment, appeals from denials of access or amendment, exempting systems of records, and record-keeping for release to non-DOD agencies, the DA is an agency. Access and Amendment Refusal Authority The Army Staff agency head or major Army commander designated sole authority by this regulation to deny access to, or refuse amendment of, records in his or her assigned area or functional specialization. Confidential source A person or organization that has furnished information to the Federal Government under an express promise that its identity would be withheld, or under an implied promise of such confidentiality if this implied promise was made before September 27, 1975. Data subject The individual about whom the Army is maintaining information in a system of records. Disclosure The furnishing of information about an individual by any means, to an organization, Government agency, or to an individual who is not the subject of the record, the subject's designated agent or legal guardian. Within the context of the Privacy Act and this regulation, this term applies only to personal information that is a part of a system of records. Individual A living citizen of the United States or an alien admitted for permanent residence. The Privacy Act rights of an individual may be exercised by the parent or legal guardian of a minor or an incompetent. (The Privacy Act confers no rights on deceased persons, nor may their next-of-kin exercise any rights for them.) Maintain Collect, use, maintain, or disseminate. Official use Any action by a member or employee of DOD that is prescribed or authorized by law or a regulation and is intended to perform a mission or function of the Department. Personal information Information about an individual that is intimate or private to the individual, as distinguished from information related solely to the individual's official functions or public life. Privacy Act request A request from an individual for information about the existence of, or for access to or amendment of, a record about him or her that is in a system of records. The request must cite or implicitly refer to the Privacy Act. Record Any item, collection, or grouping of information about an individual that— a. Is kept by the Government including, but not limited to, an individual's home address, home telephone number, SSN, education, financial transactions, medical history, and criminal or employment history. b. Contains an individual's name, identifying number, symbol, or other individual identifier such as a finger, voice print, or a photograph. Routine use Disclosure of a record outside DOD without the consent of the subject individual for a use that is compatible with the purpose for which the information was collected and maintained by DA. The routine use must be included in the published system notice for the system of records involved. Statistical record A record maintained only for statistical research or reporting purposes and not used in whole or in part in making determinations about specific individuals. System manager The official responsible for policies and procedures for operating and safeguarding a system or records. This official is located normally at Headquarters, DA. System of records A group of records under the control of DA from which information is retrieved by the individual's name or by some identifying number, symbol, or other identifying particular assigned to the individual. System notices for all systems of records must be published in the
Title 32: National Defense
PART 505—THE ARMY PRIVACY PROGRAM
Appendix D to Part 505—Glossary of Terms
