41 C.F.R. Subpart I—Federal Motor Vehicle Fleet Report
Title 41 - Public Contracts and Property Management
The Federal Fleet Report (FFR) is an annual summary of Federal fleet statistics based upon fleet composition at the end of each fiscal year and vehicle use and cost during the fiscal year. The FFR is compiled by the General Services Administration (GSA) from information submitted by Federal agencies. The FFR is designed to provide essential statistical data for worldwide Federal motor vehicle fleet operations. Review of the report assists Government agencies, including GSA, in evaluating the effectiveness of the operation and management of individual fleets to determine whether vehicles are being utilized properly and to identify high cost areas where fleet expenses can be reduced. The FFR is posted on the GSA, Federal Vehicle Policy Division Internet website (http://www.gsa.gov/vehiclepolicy). [71 FR 27639, May 12, 2006] (a) Annually, agencies must submit to the General Services Administration (GSA) the information needed to produce the Federal Fleet Report (FFR) through the electronic Standard Form (SF) 82, Agency Report of Motor Vehicle Data. Agencies must use the Federal Automotive Statistical Tool (FAST), an Internet-based reporting tool, to report required information to GSA. To find out how to submit motor vehicle data to GSA through FAST, go to http://fastweb.inel.gov/. (b) Specific reporting categories, by agency, included in the FFR are— (1) Inventory; (2) Acquisitions; (3) Operating costs; (4) Miles traveled; and (5) Fuel used. Note to §102–34.346: The FAST system is also used by agency Fleet Managers to provide the Department of Energy with information required by the Energy Policy Act and Executive Order 13149. In addition, the Office of Management and Budget (OMB) requires agency Fleet Managers and budget officers to submit annual agency motor vehicle budgeting information to OMB through FAST. (See OMB Circular A–11, Preparation, Submission, and Execution of the Budget.) [71 FR 27639, May 12, 2006] Yes, you must have a fleet management information system that— (a) Identifies and collects accurate inventory, cost, and use data; (b) Provides the information necessary to satisfy both internal and external reporting requirements; (c) Collects all costs incurred in the operation, maintenance, acquisition, and disposition of motor vehicles used for official purposes; and (d) Is capable of providing the data required for external reporting, such as FAST (see §102–34.346). [71 FR 27639, May 12, 2006] For owned motor vehicles, you are responsible for developing adequate accounting and reporting procedures to ensure accurate reporting of inventory, cost, and operational data needed to manage and control motor vehicles. (a) Within 75 calendar days after the end of the fiscal year, use Standard Form 82, Agency Report of Motor Vehicle Data, to report motor vehicle inventory, cost, and operating information. Send the Standard Form 82 to the: General Services Administration, Attn: MTV, Washington, DC 20405. Email: [email protected] (b) Use separate forms to report data for domestic and foreign fleets. (1) For motor vehicles lent to another agency during the reporting period, the owning agency reports all data. (2) For motor vehicles transferred from one owning agency to another, each agency reports data for the time it retained accountability. (c) Detailed instructions are included as part of the form. You can also complete the Standard Form 82 electronically using a computerized input medium. For further information, contact the: General Services Administration, Attn: MTV, Washington, DC 20405. Email: [email protected]
Title 41: Public Contracts and Property Management
PART 102–34—MOTOR VEHICLE MANAGEMENT
Subpart I—Federal Motor Vehicle Fleet Report
§ 102-34.345 What is the Federal Fleet Report?
§ 102-34.346 How do I submit information to the General Services Administration (GSA) for the Federal Fleet Report (FFR)?
§ 102-34.347 Do we need a fleet management information system?
§ 102-34.350 What records do we need to keep?
§ 102-34.355 When and how do we report motor vehicle data?
