41 C.F.R. § 102-37.70 How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?
Title 41 - Public Contracts and Property Management
When the quantity of property received doesn't agree with that approved by GSA on the SF 123, the transferee should handle the overage or shortage as follows:
Title 41: Public Contracts and Property Management
PART 102–37—DONATION OF SURPLUS PERSONAL PROPERTY
Subpart A—General Provisions
Donation Overview
§ 102-37.70 How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?
------------------------------------------------------------------------ If . . . And . . . Then . . .------------------------------------------------------------------------(a) More property is received The known or Submit a SF 123 than was approved by GSA for estimated for the transfer. acquisition cost difference to GSA of the line (Identify the item(s) involved property as an is $500 or more. overage and include the original transfer order number.) \1\------------------------------------------------------------------------(b) Less property is received The acquisition Submit a shortage than was approved by GSA for cost of the report to GSA, transfer. missing item(s) with a copy to is $500 or more. the holding agency.\1\------------------------------------------------------------------------(c) The known or estimated Annotate on your acquisition cost of the receiving and property is less than $500 inventory records, a description of the property, its known or estimated acquisition cost, and the name of the holding agency.------------------------------------------------------------------------\1\ Submit the SF 123 or shortage report to the GSA approving office within 30 calendar days of the date of transfer.
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