41 C.F.R. § 102-118.55 What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?
Title 41 - Public Contracts and Property Management
Your agency must establish administrative procedures which assure that the following conditions are met: (a) The negotiated price is fair and reasonable; (b) A document of agreement signifying acceptance of the arrangements with terms and conditions is filed with the participating agency by the TSP; (c) The terms and conditions are included in all transportation agreements and referenced on all transportation documents (TDs); (d) Bills are only paid to the TSP providing service under the bill of lading to your agency and may not be waived; (e) All fees paid are accounted for in the aggregate delivery costs; (f) All payments are subject to applicable statutory limitations; (g) Procedures (such as an unique numbering system) are established to prevent and detect duplicate payments, properly account for expenditures and discrepancy notices; (h) All transactions are verified with any indebtedness list. On charge card transactions, your agency must consult any indebtedness list if the charge card contract provisions allow for it; and (i) Procedures are established to process any unused tickets.
Title 41: Public Contracts and Property Management
PART 102–118—TRANSPORTATION PAYMENT AND AUDIT
Subpart B—Ordering and Paying for Transportation and Transportation Services
§ 102-118.55 What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?
