41 C.F.R. PART 102-118--TRANSPORTATION PAYMENT AND AUDIT
TITLE 41--Public Contracts and Property Management
Subtitle C--FEDERAL PROPERTY MANAGEMENT REGULATIONS SYSTEM
CHAPTER 102--FEDERAL MANAGEMENT REGULATION
SUBCHAPTER D--TRANSPORTATION
PART 102-118--TRANSPORTATION PAYMENT AND AUDIT
Subpart A--GENERAL
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| What is the purpose of this part?
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| What is a transportation audit?
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| What is a transportation payment?
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| Who is subject to this part?
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| Does GSA still require my agency to submit its overall transportation policies for approval?
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| Are Government corporations bound by this part?
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| What definitions apply to this part?
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Subpart B--ORDERING AND PAYING FOR TRANSPORTATION AND TRANSPORTATION SERVICES
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| How does my agency order transportation and transportation services?
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| How does a transportation service provider (TSP) bill my agency for transportation and transportation services?
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| How does my agency pay for transportation services?
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| What administrative procedures must my agency establish for payment of freight, household goods, or other transportation services?
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| To what extent must my agency use electronic commerce?
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| Can my agency receive electronic billing for payment of transportation services?
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| Must my agency make all payments via electronic funds transfer?
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| What if my agency or the TSP does not have an account with a financial institution or approved payment agent?
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| Who is responsible for keeping my agency's electronic commerce transportation billing records?
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| Can my agency use a Government contractor issued charge card to pay for transportation services?
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| If my agency orders transportation and/or transportation services with a Government contractor issued charge card or charge account citation, is this subject to prepayment audit?
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| May my agency authorize the use of cash?
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| How does my agency handle receipts, tickets or other records of cash payments?
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| What forms can my agency use to pay transportation bills?
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| What must my agency ensure is on each SF 1113?
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| Where can I find the rules governing the use of a Government Bill of Lading?
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| Where can I find the rules governing the use of a Government Transportation Request?
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| Must my agency use a GBL?
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| Must my agency use a GTR?
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| What if my agency uses a TD other than a GBL?
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| Must my agency use a GBL for express, courier, or small package shipments?
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| Where are the mandatory terms and conditions governing the use of bills of lading?
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| What are the major mandatory terms and conditions governing the use of GBLs and bills of lading?
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| Where are the mandatory terms and conditions governing the use of passenger transportation documents?
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| What are the major mandatory terms and conditions governing the use of passenger transportation documents?
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| How does my agency handle supplemental billings from the TSP after payment of the original bill?
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| Who is liable if my agency makes an overpayment on a transportation bill?
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| What must my agency do if it finds an error on a TSP bill?
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| Will GSA continue to maintain a centralized numbering system for Government transportation documents?
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Subpart C--USE OF GOVERNMENT BILLING DOCUMENTS
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| Must my agency prepare for GBL retirement?
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| Must my agency prepare for the GTR retirement?
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| When buying freight transportation, must my agency reference the applicable contract or tender on the bill of lading (including a GBL)?
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| When buying passenger transportation must my agency reference the applicable contract?
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| What documents must a transportation service provider (TSP) send to receive payment for a transportation billing?
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| What does the TSP do with unused tickets (E-ticket or paper ticket)?
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| Can a TSP demand advance payment for the transportation charges submitted on a bill of lading (including GBL)?
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| May my agency pay a subcontractor or agent functioning as a warehouseman for the TSP providing service under the bill of lading?
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| May my agency use bills of lading other than the GBL for a transportation shipment?
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| May my agency pay a TSP any extra fees to pay for the preparation and use of the GBL or GTR?
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| If a transportation debt is owed to my agency by a TSP because of loss or damage to property, does my agency report it to GSA?
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| What constitutes final receipt of shipment?
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| What if my agency creates or eliminates a field office approved to prepare transportation documents?
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| Must my agency keep physical control and accountability of the GBL and GTR forms or GBL and GTR numbers?
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| How does my agency get GBL and GTR forms?
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| How does my agency get an assigned set of GBL or GTR numbers?
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| Who is accountable for the issuance and use of GBL and GTR forms?
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| Are GBL and GTR forms numbered and used sequentially?
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| Must my agency send all quotations, tenders, or contracts with a TSP to GSA?
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Subpart D--PREPAYMENT AUDITS OF TRANSPORTATION SERVICES
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| What is a prepayment audit?
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| Must my agency establish a prepayment audit program?
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| What must my agency consider when designing and implementing a prepayment audit program?
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| What advantages does the prepayment audit offer my agency?
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| What options for performing a prepayment audit does my agency have?
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| Must every electronic and paper transportation bill undergo a prepayment audit?
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| What are the limited exceptions to every bill undergoing a prepayment audit?
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| How does my agency fund its prepayment audit program?
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| Must my agency notify the TSP of any adjustment to the TSP's bill?
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| Must my agency prepayment audit program establish appeal procedures whereby a TSP may appeal any reduction in the amount billed?
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| What must my agency do if the TSP disputes the findings and my agency cannot resolve the dispute?
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| What information must be on transportation bills that have completed my agency's prepayment audit?
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| Must I get approval for my agency's prepayment audit program?
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| What are the elements of an acceptable prepayment audit program?
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| What does the GSA Audit Division consider when verifying an agency prepayment audit program?
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| How does my agency contact the GSA Audit Division?
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| If my agency chooses to change an approved prepayment audit program, does the program need to be reapproved?
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| Does establishing a prepayment audit system or program change the responsibilities of the certifying officers?
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| Does a prepayment audit waiver change any liabilities of the certifying officer?
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| What relief from liability is available for the certifying official under a postpayment audit?
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| Do the requirements of a prepayment audit change the disbursing official's liability for overpayment?
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| Where does relief from prepayment audit liability for certifying, accountable, and disbursing officers reside in my agency?
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| Who has the authority to grant a waiver of the prepayment audit requirement?
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| How does my agency apply for a waiver from a prepayment audit of requirement?
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| What must a waiver request include?
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| On what basis does GSA grant a waiver to the prepayment audit requirement?
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| How long will GSA take to respond to a waiver request?
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| Must my agency renew a waiver of the prepayment audit requirements?
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| Are my agency's prepayment audited transportation bills subject to periodic postpayment audit oversight from the GSA Audit Division?
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| Can GSA suspend my agency's prepayment audit program?
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Subpart E--POSTPAYMENT TRANSPORTATION AUDITS
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| Will the widespread mandatory use of prepayment audits eliminate postpayment audits?
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| Can the Administrator of General Services waive the postpayment auditing provisions of this subpart?
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| Is my agency allowed to perform a postpayment audit on our transportation bills?
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| What information must be on my agency's transportation bills submitted for a postpayment audit?
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| What procedures does GSA use to perform a postpayment audit?
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| What are the postpayment audit responsibilities and roles of the GSA Audit Division?
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| Must my agency pay for a postpayment audit when using the GSA Audit Division?
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Subpart F--CLAIMS AND APPEAL PROCEDURES
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| Can a TSP file a transportation claim against my agency?
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| What is the time limit for a TSP to file a transportation claim against my agency?
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| What is the time limit for my agency to file a court claim with a TSP for freight charges, reparations, and loss or damage to the property?
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| Must my agency pay interest on a disputed amount claimed by a TSP?
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| Are there statutory time limits for a TSP on filing an administrative claim with the GSA Audit Division?
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| Does interest apply after certification of payment of claims?
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| How does my agency settle disputes with a TSP?
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| Is there a time limit for my agency to issue a decision on disputed claims?
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| What if my agency fails to settle a dispute within 30 days?
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| May my agency appeal a decision by the General Services Board of Contract Appeals (GSBCA)?
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| How does my agency handle a volunary refund submitted by a TSP?
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| Must my agency send a voluntary refund to the Treasurer of the United States?
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| Can my agency revise or alter a GSA Form 7931, Certificate of Settlement?
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| Does my agency have any recourse not to pay a Certificate of Settlement?
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| Who is responsible for determining the standards for collection, compromise, termination, or suspension of collection action on any outstanding debts to my agency?
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| What are my agency's responsibilities for verifying the correct amount of transportation charges?
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| Will GSA instruct my agency's disbursing offices to offset unpaid TSP billings?
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| Are there principles governing my agency's TSP debt collection procedures?
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| Who has the authority to audit, settle accounts, and/or start collection action for all transportation services provided for my agency?
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| What information must a TSP claim include?
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| How does a TSP file an administrative claim using EDI or other electronic means?
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| Can a TSP file a supplemental administrative claim?
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| What is the required format that a TSP must use to file an administrative claim?
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| What documentation is required when filing an administrative claim?
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| If my agency denies the TSP's challenge to the statement of difference, may the TSP appeal?
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| If a TSP disagrees with the decision of my agency, can the TSP appeal?
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| May a TSP appeal a prepayment audit decision of the GSA Audit Division?
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| May a TSP appeal a prepayment audit decision of the GSBCA?
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| May my agency appeal a prepayment audit decision of the GSA Audit Division?
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| May my agency appeal a prepayment audit decision by the GSBCA?
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| When a TSP disagrees with a Notice of Overcharge resulting from a postpayment audit, what are the appeal procedures?
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| What if a TSP disagrees with the Notice of Indebtedness?
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| Is a TSP notified when GSA allows a claim?
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| Will GSA notify a TSP if they internally offset a payment?
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| How will a TSP know if the GSA Audit Division disallows a claim?
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| Can a TSP request a reconsideration of a settlement action by the GSA Audit Division?
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| How must a TSP refund amounts due to GSA?
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| Can the Government charge interest on an amount due from a TSP?
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| If a TSP fails to pay or to appeal an overcharge, what actions will GSA pursue to collect the debt?
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| Can a TSP file an administrative claim on collection actions?
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| Can a TSP request a review of a settlement action by the Administrator of General Services?
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| Are there time limits on a TSP request for an administrative review by the GSBCA?
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| May a TSP appeal a postpayment audit decision of the GSBCA?
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| May my agency appeal a postpayment audit decision by the GSBCA?
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| If a TSP cannot immediately pay a debt, can they make other arrangements for payment?
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| What recourse does my agency have if a TSP does not pay a transportation debt?
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