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41 C.F.R. § 102-192.100   What financial system features does GSA recommend for finance systems to keep track of mail costs?

Title 41 - Public Contracts and Property Management

Title 41: Public Contracts and Property Management
PART 102–192—MAIL MANAGEMENT
Subpart E—Recommended Actions

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§ 102-192.100   What financial system features does GSA recommend for finance systems to keep track of mail costs?

Agencies should develop or use a financial accountability system that separately tracks all mail costs to the program area or below. The system should:

(a) Show allocations and expenses for postage and all other mail costs (e.g., payments to service providers, mail center personnel costs, mail center overhead, etc.) separate from all other administrative expenses;

(b) Assign control of funds for postage to the same person who has overall authority to control mail decisions for the program area;

(c) Allow mail centers to establish systems to charge their customers for postage; and

(d) Identify and charge mail costs that are part of printing contracts to the program level.

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