41 C.F.R. Subpart B—Travel Authorization
Title 41 - Public Contracts and Property Management
The purpose is to: (a) Provide the employee information regarding what expenses you will pay; (b) Provide travel service vendors with necessary documentation for the use of travel programs; (c) Provide financial information necessary for budgetary planning; and (d) Identify purpose of travel. You may authorize only travel which is necessary to accomplish the purposes of the Government effectively and economically. This must be communicated to any official who has the authority to authorize travel. Yes. You may issue a single authorization for a group of employees when they are traveling together on a single trip. However, you must attach a list of all travelers to the authorization. You must include: (a) The name of the employee(s); (b) The signature of the proper authorizing official; (c) Purpose of travel; (d) Any conditions of or limitations on that authorization; (e) An estimate of the travel costs (for open authorizations it should include an estimate of the travel costs over the period covered); and (f) A statement that the employee(s) is (are) authorized to travel. Your agency head or an official to whom such authority has been delegated. This authority may be delegated to any person(s) who is aware of how the authorized travel will support the agency's mission, who is knowledgeable of the employee's travel plans and/or responsible for the travel funds paying for the travel involved. Yes, except when advance written or electronic authorization is not possible or practical and approval is in accordance with §§301–2.1 and 301–2.5 for: (a) Use of first-class or business-class service on common carrier transportation; (b) Use of a foreign air carrier; (c) Use of reduced fares for group or charter arrangements; (d) Use of cash to pay for common carrier transportation; (e) Use of extra-fare train service; (f) Travel by ship; (g) Use of a rental car; (h) Use of a Government aircraft; (i) Payment of reduced rate per diem; (j) Payment of actual expenses; (k) Travel expenses related to emergency travel; (l) Transportation expenses related to threatened law enforcement/investigative employees and members of their immediate families; (m) Travel expenses related to travel to a foreign area, except as provided by agency mission; (n) Acceptance of payment from a non-Federal source for travel expenses (see chapter 304 of this title); and (o) Travel expenses related to attendance at a conference. Note to [FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, FTR Amdt. 2005–03, 70 FR 28460, May 18, 2005] The appropriate official is determined as follows: The following factors must be considered: (a) The need for the travel; (b) The use of travel substitutes (e.g., mail, teleconferencing, etc.); (c) The most cost effective routing and means of accomplishing travel; and (d) The employee's travel plans, including plans to take leave in conjunction with travel. You must establish the following: (a) The circumstances under which different types of travel authorizations will be used, consistent with the guidelines in this subpart; (b) Who will be authorized to sign travel authorizations; and (c) What format you will use for travel authorizations. [FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998; 63 FR 35538, June 30, 1998]
Title 41: Public Contracts and Property Management
PART 301–71—AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS
Subpart B—Travel Authorization
§ 301-71.100 What is the purpose of the travel authorization process?
§ 301-71.101 What travel may we authorize?
§ 301-71.102 May we issue a single authorization for a group of employees?
§ 301-71.103 What information must be included on all travel authorizations?
§ 301-71.104 Who must sign a travel authorization?
§ 301-71.105 Must we issue a written or electronic travel authorization in advance of travel?
§ 301-71.106 Who must sign a trip-by-trip authorization?
------------------------------------------------------------------------ The appropriate official to sign a trip- For by-trip authorization is------------------------------------------------------------------------Use of cash to procure common An official at as low an administrative carrier transportation. level as permitted by 41 CFR 101-203.2 to ensure adequate consideration and review of the circumstances.Travel on a Government Determined under 41 CFR 101-37.405. aircraft.Acceptance of payment from a An official at as low an administrative non-Federal source for level as permitted by 41 CFR part 304 to travel expenses. ensure adequate consideration and review of the circumstances surrounding the offer and acceptance of the payment.Travel expenses related to A senior agency official. attendance at a conference.All other specific An official who may issue the employee a authorizations. general authorization.------------------------------------------------------------------------
§ 301-71.107 When authorizing travel, what factors must the authorizing official consider?
§ 301-71.108 What internal policies and procedures must we establish for travel authorization?
