41 C.F.R. PART 301-71--AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS
TITLE 41--Public Contracts and Property Management
Subtitle F--FEDERAL TRAVEL REGULATION SYSTEM
CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES
SUBCHAPTER D--AGENCY RESPONSIBILITIES
PART 301-71--AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS
Subpart A--GENERAL
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| What is the purpose of an agency travel accounting system?
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| What are the standard data elements and when must they be captured on a travel accounting system?
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| May we use electronic signatures on travel documents?
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Subpart B--TRAVEL AUTHORIZATION
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| What is the purpose of the travel authorization process?
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| What travel may we authorize?
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| May we issue a single authorization for a group of employees?
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| What information must be included on all travel authorizations?
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| Who must sign a travel authorization?
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| Must we issue a written or electronic travel authorization in advance of travel?
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| Who must sign a trip-by-trip authorization?
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| When authorizing travel, what factors must the authorizing official consider?
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| What internal policies and procedures must we establish for travel authorization?
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Subpart C--TRAVEL CLAIMS FOR REIMBURSEMENT
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| Who must review and sign travel claims?
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| What are the reviewing official's responsibilities?
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| May we pay a claim when an employee does not include a copy of the corresponding authorization?
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| Who is responsible for the validity of the travel claim?
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| Within how many calendar days after the submission of a proper travel claim must we reimburse the employee's allowable expenses?
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| Under what circumstances may we disallow a claim for an expense?
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| What must we do if we disallow a travel claim?
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| What internal policies and procedures must we establish for travel reimbursement?
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| Within how many calendar days after submission of a proper travel claim must we notify the employee of any errors in the claim?
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| Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days after receipt of a proper travel claim?
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| How do we calculate late payment fees?
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| Is there a minimum amount the late payment fee must exceed before we will pay it?
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| Should we report late payment fees as wages on a Form W-2?
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| Is the additional fee, which is the equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income?
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| Does mandatory use of the Government contractor-issued travel charge card change the employee's obligation to pay his/her travel card bill by the due date?
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Subpart D--ACCOUNTING FOR TRAVEL ADVANCES
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| What is the policy governing the use of travel advances?
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| In situations where a lodging facility requires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel?
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| For how long may we issue a travel advance?
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| What data must we capture in our travel advance accounting system?
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| Are we responsible for ensuring the collection of outstanding travel advances?
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| When must an employee account for a travel advance?
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| Are there exceptions to collecting an advance at the time the employee files a travel claim?
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| How do we collect the amount of a travel advance in excess of the amount of travel expenses substantiated by the employee?
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| What should we do if the employee does not pay back a travel advance when the travel claim is filed?
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| What internal policies and procedures must we establish governing travel advances?
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