41 C.F.R. Subpart B—Accounting for Common Carrier Transportation
Title 41 - Public Contracts and Property Management
Your system must: (a) Authorize the use of cash in accordance with §301–51.100 or as otherwise required; (b) Correlate travel data accumulated by your authorization and claims accounting systems with common carrier transportation documents and data for audit purposes; (c) Identify unused tickets for refund; (d) Collect unused, partially used, or downgraded/exchanged tickets, from travelers upon completion of travel; (e) Track denied boarding compensation from employees; (f) Identify and collect refunds due from carriers for overpayments, or unused, partially used, or downgraded/exchanged tickets; and (g) Reconcile all centrally billed travel expenses (e.g. airline, lodging, car rentals, etc.) with travel authorizations and claims to assure that only authorized charges are paid. You should provide the employee: (a) Notice that he/she is accountable for all tickets, GTRs and other transportation documents; (b) Your procedures for the control and accounting of common carrier transportation documents, including the procedures for submitting unused, partially used, downgraded/exchanged tickets, refund receipts or ticket refund applications, and denied boarding compensation; and (c) A credit/refund address so the carrier can credit/refund the agency for unused tickets (when the tickets have been issued using an agency centrally billed account or by GTR).
Title 41: Public Contracts and Property Management
PART 301–72—AGENCY RESPONSIBILITIES RELATED TO COMMON CARRIER TRANSPORTATION
Subpart B—Accounting for Common Carrier Transportation
§ 301-72.100 What must my travel accounting system do in relation to common carrier transportation?
§ 301-72.101 What information should we provide an employee before authorizing the use of common carrier transportation?
