41 C.F.R. Subpart B—Actual TQSE Method of Reimbursement
Title 41 - Public Contracts and Property Management
Your agency will pay your actual TQSE incurred, provided the expenses are reasonable and do not exceed the maximum allowable amount. The “maximum allowable amount” is the “maximum daily amount” multiplied by the number of days you actually incur TQSE not to exceed the number of days authorized, taking into account that the rates change after 30 days in temporary quarters. The “maximum daily amount” is determined by adding the rates in the following table for you and each member of your immediate family authorized to occupy temporary quarters: Yes, if the estimated daily amount of your TQSE is determined in advance to be lower than the maximum daily amount, your agency may reduce the maximum allowable amount to your expected expenses. The “applicable per diem rate” under the actual TQSE reimbursement method is as follows: The period must begin before the maximum time for beginning allowable travel and transportation under §302–2.8. Your agency may authorize you to claim actual TQSE in increments of 30-days or less, not to exceed 60 consecutive days. However, if your agency determines that there is a compelling reason for you to continue occupying temporary quarters after 60 consecutive days, it may authorize an extension of up to 60 additional consecutive days. Under no circumstances may you be authorized reimbursement for actual TQSE for more than a total of 120 consecutive days. A “compelling reason” is an event that is beyond your control and is acceptable to your agency. Examples include, but are not limited to when: (a) Delivery of your household goods to your new residence is delayed due to strikes, customs clearance, hazardous weather, fires, floods or other acts of God, or similar events. (b) You cannot occupy your new permanent residence because of unanticipated problems (e.g., delay in settlement on the new residence, or short-term delay in construction of the residence). (c) You are unable to locate a permanent residence which is adequate for your family's needs because of housing conditions at your new official station. (d) Sudden illness, injury, your death or the death of your immediate family member; or (e) Similar reasons. Yes, your authorized period for claiming actual TQSE reimbursement is measured on consecutive days, and once begun, normally continues to run whether or not you occupy temporary quarters. You may, however, interrupt your authorized period for claiming actual TQSE reimbursement in the following instances: (a) For the time allowed for en route travel between the old and new official stations; (b) For circumstances attributable to official necessity such as an intervening temporary duty assignment or military duty; or (c) For a non-official necessary interruption such as hospitalization, approved sick leave, or other reason beyond your control and acceptable to your agency. Occupancy of temporary quarters for less than a whole day constitutes one full day of your authorized period. (However, see §302–6.110 regarding en route travel.) The period ends at midnight on the earlier of: (a) The day preceding the day you and/or any member of your immediate family occupies permanent residence quarters. (b) The day your authorized period for claiming actual TQSE reimbursement expires. No, the eligibility period for which you are authorized to claim actual TQSE reimbursement for yourself and for each member of your immediate family must run concurrently. You may not receive reimbursement under both the actual TQSE allowance and another subsistence expenses allowance within the same day, with one exception. If you claim TQSE reimbursement on the same day that en route travel per diem ends, your en route travel per diem will be computed under applicable partial day rules and you also may be reimbursed for actual TQSE you incur after 6 p.m. of that day. Yes, but you will not be reimbursed for any of the expenses you incur during the unauthorized period.
Title 41: Public Contracts and Property Management
PART 302–6—ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSES
Subpart B—Actual TQSE Method of Reimbursement
§ 302-6.100 What am I paid under the actual TQSE reimbursement method?
---------------------------------------------------------------------------------------------------------------- The ``maximum daily amount'' of TQSE under the actual expense method that -------------------------------------------------------------------------- Your accompanied spouse You and/or your or a member of your A member of your unaccompanied spouse immediate family who is immediate family who is \1\ may receive is age 12 or older may under age 12 may receive is receive is----------------------------------------------------------------------------------------------------------------For: The first 30 days of temporary The applicable per diem .75 times the .5 times the applicable quarters. rate. applicable per diem per diem rate. rate. Any additional days of temporary .75 times the .5 times the applicable .4 times the applicable quarters. applicable per diem per diem rate. per diem rate. rate.----------------------------------------------------------------------------------------------------------------\1\ (That is, when the spouse necessarily occupies temporary quarters in lieu of the employee or in a location separate from the employee.)
§ 302-6.101 May my agency reduce my TQSE allowance below the “maximum allowable amount”?
§ 302-6.102 What is the “applicable per diem rate” under the actual TQSE reimbursement method?
------------------------------------------------------------------------ The applicable per diem rate For temporary quarters located in is------------------------------------------------------------------------The continental United States (CONUS)..... The standard CONUS rate.Outside the Continental United States The locality rate (OCONUS). established by the Secretary of Defense or the Secretary of State under § 301-11.6 of this title.------------------------------------------------------------------------
§ 302-6.103 What is the latest period for which actual TQSE reimbursement may begin?
§ 302-6.104 How long may I be authorized to claim actual TQSE reimbursement?
§ 302-6.105 What is a “compelling reason” warranting extension of my authorized period for claiming an actual TQSE reimbursement?
§ 302-6.106 May I interrupt occupancy of temporary quarters?
§ 302-6.107 What effect do partial days of temporary quarters occupancy have on my authorized period for claiming actual TQSE reimbursement?
§ 302-6.108 When does my authorized period for claiming actual TQSE reimbursement end?
§ 302-6.109 May the period for which I am authorized to claim actual TQSE reimbursement for myself be different from that of my immediate family?
§ 302-6.110 What effect do partial days have on my actual TQSE reimbursement?
§ 302-6.111 May I and/or my immediate family occupy temporary quarters longer than the period for which I am authorized to claim actual TQSE reimbursement?
