45 C.F.R. Subpart E—Other Administrative Provisions
Title 45 - Public Welfare
Certified copies of the deed, lease, loan instrument, mortgage, and any other legal documents related to the acquisition or major renovation of the facility or the discharge of any debt secured by the facility must be submitted to the responsible HHS official within ten days of their execution. [68 FR 23223, May 1, 2003] All records pertinent to the acquisition or major renovation of a facility must be retained by the grantee for a period equal to the period of the grantee's ownership (or occupancy, in the case of leased facilities) of the facility plus three years. [68 FR 23223, May 1, 2003] Any audit of a grantee, which has acquired or made major renovations to a facility with grant funds, shall include an audit of any mortgage or encumbrance on the facility. Reasonable and necessary fees for this audit and appraisal are payable with grant funds. [68 FR 23223, May 1, 2003] Consistent with the cost principles referred to in 45 CFR part 74 and 45 CFR part 92, reasonable fees and costs associated with and necessary to the acquisition or major renovation of a facility (including reasonable and necessary fees and costs incurred to establish preliminary eligibility under §§1309.4 and 1309.5, or otherwise prior to the submission of an application under §1309.10 or acquisition of the facility) are payable with grant funds, and require prior, written approval of the responsible HHS official. [68 FR 23223, May 1, 2003] (a) The responsible HHS official may direct the grantee applying for funds to acquire or make major renovations to a facility to obtain an independent analysis of the cost comparison submitted by the grantee pursuant to §1309.11, or the statement under 1309.10(f) of this part, or both, if, in the judgment of the official, such an analysis is necessary to adequately review a proposal submitted under this part. (b) The analysis shall be in writing and shall be made by a qualified, disinterested real estate professional in the community in which the property to be purchased or renovated is situated. (c) Section 1309.43 of this part applies to payment of the cost of the analysis. [64 FR 5945, Feb. 8, 1999, as amended at 68 FR 23223, May 1, 2003]
Title 45: Public Welfare
PART 1309—HEAD START FACILITIES PURCHASE, MAJOR RENOVATION AND CONSTRUCTION
Subpart E—Other Administrative Provisions
§ 1309.40 Copies of documents.
§ 1309.41 Record retention.
§ 1309.42 Audit of mortgage.
§ 1309.43 Use of grant funds to pay fees.
§ 1309.44 Independent analysis.
