32 C.F.R. § 806b.2 Basic guidelines.
Title 32 - National Defense
This part implements the Privacy Act of 19741 1 http://www.usdoj.gov/04foia/privstat.htm. (a) Records that are retrieved by name or personal identifier are subject to Privacy Act requirements and are referred to as Privacy Act systems of records. The Air Force must publish notices in the (b) An official system of records is: (1) Authorized by law or Executive Order. (2) Needed to carry out an Air Force mission or function. (3) Published in the (c) The Air Force will not: (1) Keep records on how a person exercises First Amendment rights. Exceptions are when: The Air Force has the permission of that individual or is authorized by Federal statute; or the information pertains to, and is within the scope of, an authorized law enforcement activity. First Amendment rights include, but are not limited to, freedom of religion, freedom of political beliefs, freedom of speech, freedom of the press, the right to assemble, and the right to petition. (2) Penalize or harass an individual for exercising rights guaranteed under the Privacy Act. We must reasonably help individuals exercise their rights under the Privacy Act. (d) Air Force members will: (1) Keep paper and electronic records that are retrieved by name or personal identifier only in approved Privacy Act systems published in the (2) Collect, maintain, and use information in such systems, for purposes described in the published notice, to support programs authorized by law or Executive Order. (3) Safeguard the records in the system and keep them the minimum time required. (4) Ensure records are timely, accurate, complete, and relevant. (5) Amend and correct records on request. (6) Allow individuals to review and receive copies of their own records unless the Secretary of the Air Force approved an exemption for the system; or the Air Force created the records in anticipation of a civil action or proceeding (5 U.S.C. 552a(d)(5)). (7) Provide a review of decisions that deny individuals access to or amendment of their records through appellate procedures.
Title 32: National Defense
PART 806b—PRIVACY ACT PROGRAM
Subpart A—Overview of the Privacy Act Program
§ 806b.2 Basic guidelines.