41 C.F.R. Subpart B—General Requirements
Title 41 - Public Contracts and Property Management
All agencies are required to: (a) Have written security plans for mail operations at the agency level and in any facility where one or more full time personnel processes mail. (b) Ensure that mail costs are identified at the program level within the agency; each agency will have to determine the appropriate level for this requirement because the level at which it is cost-beneficial differs widely. Program level costs can be identified from tracking mailing expenses by program areas, cost estimates, financial reports, reconciled Postal Service records, and reconciled vendor data. (c) Beginning December 31, 2003, all payments to the United States Postal Service must be made using commercial payment processes, not OMAS. (d) Have performance measures for mail operations at the agency level and in all subordinate locations that spend more than $250,000 per year on postage; it is up to each agency to select the actual performance measures used. [67 FR 38897, June 6, 2002, as amended at 68 FR 56113, Sept. 29, 2003] All agencies that spend more than $1 million per year on postage are additionally required to develop and maintain an annual mail management and security plan. The plan must: (a) State total amounts paid to all service providers; (b) Verify that facility security plans have been reviewed at the agency level. A copy of at least one large facility plan must be attached; (c) Identify performance measures in use at the agency level; (d) Identify the agency mail manager; and (e) Describe the agency's plans to improve the economy and efficiency of mail operations. [67 FR 38897, June 6, 2002. Redesiganted at 67 FR 54132, Aug. 21, 2002]
Title 41: Public Contracts and Property Management
PART 102–192—MAIL MANAGEMENT
Subpart B—General Requirements
§ 102-192.50 What must all agencies do to manage their mail effectively and efficiently?
§ 102-192.55 What are the additional requirements for large agencies?
