41 C.F.R. Subpart C—Reporting Requirements
Title 41 - Public Contracts and Property Management
If you meet the definition of a large agency (see §102–192.35), you must report to GSA annually either your mail management and security plan, revised section(s) of that plan, or a statement verifying that your plan has been reviewed and that there are no changes to it. The annual report must state that all facility security plans have been reviewed by a competent authority within the past year. If you meet the requirement in §102–192.35, the first annual agency mail management and security plan to GSA covering Fiscal Year 2001 is due September 4, 2002. Thereafter, fiscal year reports will be due annually on March 30. You must promptly report the name of the agency mail manager whenever it changes. GSA maintains an updated list of Federal agency mail managers at http://www.gsa.gov/mailpolicy. GSA will provide the format and reporting process for submitting the agency's annual mail management and security plan. These will be developed in collaboration with the Interagency Mail Policy Council. The final reporting format will be posted on the Mail Policy Communications home page at http://www.gsa.gov/mailpolicy. Submit hardcopy mail reports to: General Services Administration, Office of Governmentwide Policy, Mail Communications Policy Division (MTM), 1800 F Street, NW., STE 1221, Washington, DC 20405–0002. Electronic submissions are encouraged. Submit electronic reports to: [email protected]. GSA requires these annual agency mail management and security plans to: (a) Ensure that the large Federal mail programs have the tools and procedures in place to manage their operations efficiently and effectively; (b) Ensure that appropriate security measures are in place; and (c) Allow GSA to fulfill its responsibilities under the Federal Records Act, especially with regards to sharing best practices, training, standards, and guidelines.
Title 41: Public Contracts and Property Management
PART 102–192—MAIL MANAGEMENT
Subpart C—Reporting Requirements
§ 102-192.60 What must we report to GSA about our mail operations?
§ 102-192.65 When must we submit reports to GSA about our mail?
§ 102-192.70 What format should we use when reporting mail data to GSA?
§ 102-192.75 Where do we send our mail management reports and security plan verifications?
§ 102-192.80 Why does GSA require these mail reports?
