41 C.F.R. Subpart D—Privately Owned Vehicle (POV)
Title 41 - Public Contracts and Property Management
Title 41: Public Contracts and Property Management
PART 301–10—TRANSPORTATION EXPENSES
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Subpart D—Privately Owned Vehicle (POV)
§ 301-10.300 When may I use a POV for official travel?
When authorized by your agency.
§ 301-10.301 How do I compute my mileage reimbursement?
You compute mileage reimbursement by multiplying the distance traveled, determined under §301–10.302 of this subpart by the applicable mileage rate prescribed in §301–10.303 of this subpart.
§ 301-10.302 How do I determine distance measurements for my travel?
------------------------------------------------------------------------ The distance between your origin and If you travel by destination is------------------------------------------------------------------------Privately owned automobile or As shown in paper or electronic standard privately owned motorcycle. highway mileage guides, or the actual miles driven as determined from odometer readings.Privately owned aircraft..... As determined from charts issued by the Federal Aviation Administration (FAA). You may include in your travel claim with an explanation any additional air mileage resulting from a detour necessary due to adverse weather, mechanical difficulty, or other unusual conditions. If a required deviation is such that airway mileage charts are not adequate to determine distance, you may use the formula of flight time multiplied by cruising speed of the aircraft to determine distance.------------------------------------------------------------------------
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[FTR Amdt. 70, 63 fR 15955, Apr, 1998, as amended by FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002; FTR Amdt. 2005–05, 70 FR 61046, Oct. 20, 2005] § 301-10.303 What am I reimbursed when use of a POV is determined by my agency to be advantageous to the Government?
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------------------------------------------------------------------------ For use of a Your reimbursement is------------------------------------------------------------------------Privately owned aircraft (e.g., Actual cost of operation (i.e., helicopter, except an airplane). fuel, oil, plus the additional expenses listed in § 301- 10.304).Privately owned airplane............... \1\ $1.07Privately owned automobile............. \1\$0.445Privately owned motorcycle............. \1\ $0.305------------------------------------------------------------------------\1\ Per mile.
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[FTR Amdt. 112, 68 FR 494, Jan. 6, 2003; 68 FR 2402, Jan. 16, 2003; FTR Amdt. 2003–06, 68 FR 69619, Dec. 15, 2003; FTR Amdt. 2005–01, 70 FR 5933, Feb. 4, 2005; FTR Amdt. 2005–07, 71 FR 876, Jan. 6, 2006] § 301-10.304 What expenses are allowable in addition to the allowances prescribed in §301–10.303?
Following is a chart listing the reimbursable and non-reimbursable expenses:
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------------------------------------------------------------------------ Non-reimbursable expenses Reimbursable expenses in addition to included in the mileage mileage allowance allowance------------------------------------------------------------------------Parking fees; ferry fees; bridge, road, Charges for repairs, and tunnel fees; and aircraft or depreciation, replacements, airplane parking, landing, and tie- grease, oil, antifreeze, down fees. towage and similar speculative expenses, gasoline, insurance, state and Federal taxes.------------------------------------------------------------------------
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[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002] § 301-10.305 How is reimbursement handled if another person(s) travels in a POV with me?
If another employee(s) travels with you on the same trip in the same POV, mileage is payable to only one of you. No deduction will be made from your mileage allowance if other passengers contribute to defraying your expenses. § 301-10.306 What will I be reimbursed if authorized to use a POV instead of a taxi between my residence and office to a common carrier terminal, or from my residence directly to a common carrier terminal on travel requiring an overnight stay?
If determined advantageous to the Government, you will be reimbursed on a mileage basis plus other allowable costs for round-trip travel on the beginning and/or ending of travel between the points involved.
[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR. Amdt. 2005–05, 70 FR 61047, Oct. 20, 2005] § 301-10.307 What will I be reimbursed if I use a POV to transport other employees?
Using a POV to transport other employees is strictly voluntary and you may be reimbursed in accordance with §301–10.305. § 301-10.308 What will I be reimbursed if I park my POV at a common carrier terminal while I am away from my official station?
Your agency may reimburse your parking fee as an allowable transportation expense not to exceed the cost of taxi fare to/from the terminal. § 301-10.309 What will I be reimbursed if I am authorized to use common carrier transportation and I use a POV instead?
You will be reimbursed on a mileage basis (see §301–10.303), plus per diem, not to exceed the total constructive cost of the authorized method of common carrier transportation plus per diem. Your agency must determine the constructive cost of transportation and per diem by common carrier under the rules in §301–10.310. § 301-10.310 What will I be reimbursed if I am authorized to use a Government automobile and I use a privately owned automobile instead?
(a) Reimbursement based on Government costs—Unless you are committed to using a Government automobile as provided in paragraph (b) of this section, your reimbursement will be limited to the cost that would be incurred for use of a Government automobile, which in CONUS is 28.5 cents per mile. If your agency determines the cost of providing a Government automobile would be higher because of unusual circumstances, it may allow reimbursement not to exceed the mileage rate provided in §301–10.303 for a privately owned automobile.
In addition, you may be reimbursed other allowable expenses as provided in §301–10.304.
(b) Partial reimbursement when you are committed to use a Government owned automobile—When you are committed to use a Government automobile or would not ordinarily be authorized to use a privately owned automobile due to the availability of a Government automobile, but nevertheless request to use a privately owned automobile, you will be reimbursed 12.5 cents per mile. This is the approximate cost of operating a Government automobile, fixed costs excluded. In addition, parking fees, bridge, road and tunnel fees are reimbursable.
[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 95, 66 FR 6482, Jan. 22, 2001; FTR Amdt. 2003–06, 68 FR 69619, Dec. 15, 2003; FTR Amdt. 2005–05, 70 FR 61047, Oct. 20, 2005]
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