41 C.F.R. Subpart E—Special Conveyances
Title 41 - Public Contracts and Property Management
Your agency may authorize/approve use of: (a) Taxicabs as specified in §§301–10.420 through 301–10.421 of this chapter; (b) Commercial rental automobiles as specified in §§301–10.450 through 301–10.453 of this chapter; or (c) Any other special conveyance when determined to be advantageous to the Government. Actual expenses that your agency determines are necessary, including, but not limited to: (a) Gasoline and oil; (b) Rental of a garage, hangar, or boathouse; (c) Feeding and stabling of horses; (d) Per diem of operator; and (e) Ferriage, tolls, etc. You will be reimbursed the mileage cost for the use of your POV, and additional expenses such as parking fees, bridge, road and tunnel fees, not to exceed the constructive cost of the special conveyance. A Government aircraft is any aircraft owned, leased, chartered, or rented and operated by the Government. An aircraft hired as a special conveyance is an aircraft that you, in your private capacity, rent, lease, or charter and operate. (a) For local travel. When your agency authorizes/approves the use of a taxi for the following, local travel is reimbursable: (1) Between places of business at an official or TDY station; (2) Between a place of lodging and a place of business at a temporary duty station; and (3) To obtain meals at the nearest available place where the nature and location of the work at a TDY station are such that meals cannot be obtained there. (b) To and from a carrier terminal. (1) General authorization. Except as provided in paragraph (b)(2) of this section, you will be reimbursed the usual fare plus tip for use of a taxicab or shuttle services in the following situations: (i) Between a common carrier or other terminal and either your home or place of business at your official station, or your place of business or lodging at a TDY station; or (ii) Between the carrier terminal and shuttle terminal. (2) Courtesy transportation. You should use courtesy transportation service furnished by hotels/motels to the maximum extent possible as a first source of transportation between a place of lodging at the TDY station and a common carrier terminal. You will be reimbursed for tips when you use courtesy transportation service. (3) Restrictions. When appropriate, your agency will restrict or place a monetary limit on the amount of reimbursement for the use of taxicabs under this paragraph when: (i) Suitable Government or common carrier transportation service, including shuttle service, is available for all or part of the distance involved; or (ii) Courtesy transportation service is provided by hotels/motels between the place of lodging at the TDY station and the common carrier terminal. (c) Between residence and office on day you perform official travel. In addition to use of a taxi under paragraph (b) of this section, your agency may authorize/approve reimbursement of the usual taxicab fare plus tip in the following situations: (1) From your home to your office on the day you depart the office on an official trip requiring at least one night's lodging; and (2) From your office to your home on the day you return to the office from your trip. (d) Between residence and office in cases of necessity. Your agency may authorize/approve the usual taxicab fare plus tip for travel between your office and home when you perform official business at your official station and: (1) You are dependent on public transportation for officially ordered work outside regular working hours; and (2) The travel between your office and home is during hours of infrequently scheduled public transportation or darkness. [FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998; 63 FR 35537, June 30, 1998] An amount which your agency determines to be reasonable.
Title 41: Public Contracts and Property Management
PART 301–10—TRANSPORTATION EXPENSES
Subpart E—Special Conveyances
§ 301-10.400 What types of special conveyances may my agency authorize me to use?
§ 301-10.401 What types of charges are reimbursable for use of a special conveyance?
§ 301-10.402 What will I be reimbursed if I am authorized to use a special conveyance and I use a POV instead?
§ 301-10.403 What is the difference between a Government aircraft and an aircraft hired as a special conveyance?
Taxicabs, Shuttle Services, or Other Courtesy Transportation
§ 301-10.420 When may I use a taxi or shuttle service?
§ 301-10.421 How much will my agency reimburse me for a tip to a taxi, shuttle service, or courtesy transportation driver?
Rental Automobiles
§ 301-10.450 When can I use a rental vehicle?
Your agency must determine that use of a rental vehicle is advantageous to the Government and must specifically authorize such use.
§ 301-10.451 May I be reimbursed for the cost of collision damage waiver (CDW) or theft insurance?
(a) General rule—no. You will not be reimbursed for CDW or theft insurance for travel within CONUS for the following reasons:
(1) The Government is a self-insurer.
(2) Rental vehicles available under agreement(s) with the Government includes full coverage insurance for damages resulting from an accident while performing official travel.
(3) Any deductible amount paid by you may be reimbursed directly to you or directly to the rental agency if the damage occurred while you were performing official business.
(b) Exception. You will be reimbursed for collision damage waiver or theft insurance when you travel outside CONUS and such insurance is necessary because the rental or leasing agency requirements, foreign statute, or legal procedures could cause extreme difficulty for an employee involved in an accident.
§ 301-10.452 May I be reimbursed for personal accident insurance?
No. That is a personal expense and is not reimbursable.
§ 301-10.453 What is my liability for unauthorized use of a rental automobile obtained with Government funds?
You are responsible for any additional cost resulting from the unauthorized use of a commercial rental automobile for other than official travel-related purposes.
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